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The pandemic inflation has changed the world like none other. The influence is highly noticeable in employment were more on-site, on-premise work changed to a remote location, and work from home opportunities. Corporates are forced to adopt new methodologies to stay afloat in the business dynamics. What comes to rescue is remote training capabilities. Remote training is also prevalent in organizations having headquarters sparse in all the continents, growing branches everywhere throughout the world.

Did you know? According to Blueface predictions, remote working will be competing with office location by 2025. More than 50% of the people are opting to work full time remotely rather than to go on-premise work saving the time and cost thereby increasing productivity.

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What is Remote training/ virtual training terminology?

Remote training, also termed as virtual training, happens when the trainee and trainer are not present together but rather communicate via remote training software, connecting virtually. Data is commonly transmitted employing electronic mediums like email, conversation sheets, video gathering, audio calls with the goal that no physical nearness or proximity is required.

Remote training can happen simultaneously or non concurrently. Several companies spend a gigantic sum on employing qualified competitors, while some top organizations are expanding their financial plans to hone the ability of existing employees. Consistent training has its own set of advantages. This is a pivotal way to build a learned and talented workforce. Regular remote training is perceived as a business perk, particularly for progress within the organization verticals.

How to work from home successfully?

Fun Fact! Flexjob study suggested that 66% of the employees had their efficiency improved when not in an office, and 76% said there are fewer interruptions outside of workplaces. 

What are some effective remote employee training strategies? 

There is still confusion on how to train remote employees. Since there are no physical interactions among the peers or the trainer as such, there are certain effective remote employee training strategies that ensure smooth functioning of it. Here are a few ways how you can gain the maximum delivery of value via remote training:

1. Learning at one’s own sweet pace

• Self-paced training is always a better choice when it comes to learning fundamentals via Learning Management System
• No time bound restrictions and easy scheduling
• Learning Management System may constitute of training videos, resources like documents and presentations to aid in efficient learning
• Instructors giving hands-on live session can be quite helpful and general preferred mode of training
• A diversified weekly set curriculum where the learner gets to participate too at his own time

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2. Track the performance of the employee

• Gauge the team size to be trained and set a budget accordingly
• Find a cloud application which tracks the performance of the employees and get corresponding feedbacks too simultaneously
• Allow representatives to turn in their finished tasks and assign them with new to-do list along with their training progress

3. Live sessions

• Remote learning can sometimes end up being a disaster if there will be no aid when amid confusion
• Live video session can be used to clarify the doubts, for effective criticism and feedback

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4. Remote Desktop Sharing Capabilities

• Remote desktop lets the trainer take charge of the employee’s desktop for demonstration purposes
• These can be even used to troubleshoot issues while installing new software
• The screen sharing can be utilized for live hands-on demos
• Employees need not be worrying about technical know-how and difficulties with remote desktop setups

5. Keep it interactive

• Training can be monotonous if it is just one way
• Make sure to keep the session more interactive so the employee can participate in totality
• Keep the session short and easy to consume
• Must be thoroughly planned with an approximate deadline

6. Know your audience better

• Before starting the training, know your audience better
• Take a poll or send invites asking if the group is available for the training and schedule it accordingly
• Find the optimal time and fix the date
• This will ensure your trainees can schedule the priorities accordingly and focus in the training better

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7. Do not make it monotonous

• Everyone has a limited span of attention
• Handling a number of trainees for long hours and keeping it gripping can be quite a task
• Divide the training into shorter, consumable sections
• Aid the trainees with sufficient summary points so they can catch up easily

8. Say no to only texts

• An uncountable number of lines of explanation can make your training go in waste
• Make it visually appealing and grasping
• Use less text, more understanding concept
• Give metrics or real-time scenarios to explain the basics picture clear

9. Record the live training sessions

• Make sure to record the training
• One can refer to them when in doubt
• The recorded video can be used as resources later for clarifications
• People who could not join them can also benefit from these

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10.  Set realistic deadlines

• It is quite important to set realistic deadlines and objectives for the training
• Keep in mind that not all can pay attention for the same amount of time and some may be multitasking as well
• The content must be generic and simplified
• The training should be custom created knowing the audience and their capabilities in picture

Did you know? Around 87% of employees are trained remotely regularly. 

What are some remote training tools?

1. UnRemot

• UnRemot is a digital remote office network that helps workers and businesses operate together via video conference and text messages
• Allows remote users to even get several views of other users
• It allows better communication between team members
• Users share, display and remotely monitor screens with their teammates for a corporate training modules
• It is easy and simple to use providing virtual office settings
• It provides one-to-one select videos
• Inter-team video conferencing
• Screen sharing features
• It makes provision for an individual team player to lead talk and also the entire team conference
• Project management features which are aligned with both the organization and individuals
• It is a one mail application, schedulable, project management tool
• There is free one month trial available for UnRemot
• Feedback collection, remote control, session recording, and session transfer are some of the highlighted features of UnRemot

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2. WizIQ

• WizIQ is a cloud-based educational platform providing access to training and learning modules via tablets and smartphones
• High-resolution video conference
• It has encrypted broadcasting live sessions
• It has server recording
• Modern digital whiteboards making the learning interactive
• It has enhanced coordination and regulation
• Users can share live video
• It has pollings and surveys features
• It has code editor integrations
• There are testing and evaluation functionalities
• Easy to manage
• It gives additional insight and analysis for better engagement
• It also supports several plugins, APIs and widgets

3. Looop

• Looop fixes crucial potential failures, addressing specific workflow problems and improves efficiency
• It easy to detect what really works and what is not giving the desired output
• It keeps track of a particular module which is most and least engaging
• Lets the trainer know about the gaps to be filled to improve the overall functioning
• Users can create customized learning paths
• Trainers can focus on particular groups of employees with appropriate campaigns
• It has a quick resource creation feature
• Looop produces interesting quizzes and puzzles as part of assignments
• The evaluation, reporting and quantitative attributes provide an understanding of the skills that employees need to learn in order to enhance their productivity

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4. ZohoShowtime

• ZohoShowTime is a presentation tool which is used by companies and people alike for intuitive and customized presentations free of cost
• It gives various advanced features for free
• Mobile app
• It enables participants to evaluate, comment and interact simultaneously making it highly interactive and gripping
• Its analytical and comparative study reveals the strength and weaknesses with achievable progress
• It is easy to use tool for unlimited participants at one go

5. iSpring

• iSpring has unlimited storage
• Trainers can upload content of any format and assign it to trainees as resources
• It can be used to check out individual performance rates
• Customized and has easy navigation with step to step guide
• Allows the merging of courses so as to create a unique learning path
• Inbuilt roleplays and PowerPoint integrations
• It’s fun assessment tools are must for better learning
• Lead is notified when an individual completes a learning module successfully
• Mobile app for storing the resources and material offline

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6. ezTalk Meetings

• ezTalk has high definition video capabilities with clear audio
• It supports up to 500 participants at once
• User can easily block or connect with an individual participant
• It has screen share features
• Inbuilt whiteboards
• Interactive with public and private messaging features

7. ProProfs

• ProProfs provides promising storage space
• It has all the Learning Management System features with statistical metrics
• It abounds in Innovative assessments
• There is a provision for multiple training and easy administration
• Self-help reserve of guides and FAQs
• Password security

8. Zoom

• Zoom is a video conferencing solution
• It has a large user base with simple to use features
• It has screen share capabilities
• Users can have an easy transition from phone calls to meetings
• Supports 12 interactive whiteboards making it extremely collaborative
• It is supported in all kind of devices
• The quick scheduling for meetings keeps the users on track with multiple engagements

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9. ClickUp

• ClickUp is suitable for all sizes of business units
• It has a simplified organization of tasks with the advanced, handy filter enabled search
• Seamless sync of real-time participation ability
• It has customizable integrations
• Users can have workflow and timeline tracking
• There are also reminder services

10. TalentLMS

• TalentLMS has tools used for remote training as inbuilt features
• Gamification for a gripping training
• It is possible to sell off the courses with certificates
• Customizable and user-friendly interface
• It has multilingual support
• It is secured with the categorization of users

Did you know? Around 66% of organizations permit remote work, and 16% are completely remote.

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Advantages of remote training programs

1. Environmental benefits

A gigantic bit of leeway to getting online training is that there is no compelling reason to make a trip each and every day. Somebody who wouldn’t drive or like to burn through cash on the expenses of open transportation each and every day makes online training quite beneficial. It saves time and cost for both trainees and trainers.

2. Value instilling benefits

Remote training instils self-discipline by establishing their own tone and pace of studying and learning. They are not bound by strict timelines. One takes accountability for the completion of the assigned task.

3. Flexibility is the key

Flexibility only with a spanned deadline aids in learning. Unlike traditional learning, it is easy to attend lectures and training videos when having doubts. The schedule for training is increasingly open and employees can take up those at whatever point it fits into their timetable, irrespective of time zones.

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4. Anywhere, anytime benefit

Remote training makes it possible for the employees to seek the online resources available anywhere all the time. They have the liberty and choice with regards to when and where to take up the training. It doesn’t make a difference where one lives, one can actively participate and contribute.

5. No peer pressure

Unlike traditional setup, remote training eases up the pressure and employees learn faster and better. This can make employees confident while posing any doubts or giving feedback. The entire process becomes more personal and transparent with lesser fear of judgments if performance is not up to the mark.

6. Expertise Building

Remote training helps in expertise building, additionally improving one’s commitment towards the organization. This is also accounted for as one of the business perks attracting several talented professionals who take this as an opportunity to sharpen their existing skill sets.

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Did you know? Around 90% of the employees feel that their remote working yields greater productivity.

Disadvantages of remote training programs

1. Managing distractions

Though the comfort of home is alluring, this very fact also makes remote training a calculated risk. Employees experience a lack of motivation as they are surrounded by a lot of distractions. They have to manage to schedule the time, turning in assignments as part of the training, attending live sessions, and so on. One has to be disciplined enough to make it worth the time, effort, and hidden cost.

2. Setups can be annoying

Though remote learning is cost effective, it does have some hidden cost and effort for a proper set up. The set up must aid on efficient learning, and this can sometimes be a hassle on the part of employees to make sure everything is working. They should make sure the connectivity stays stable, accessing suitable remote training software, remote training tools or apps are downloaded, essential resources needed are easy to retrieve and accessible. One needs to be technically sound and must be aided with the prerequisites well in advance. Getting connected for a stipulated time is an additional challenge posed in remote training regimes.

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3. Lacks direct interaction with the facilitator

Unlike traditional training, employees can not ask the questions directly but can pose their comments or drop feedback if they are attending training videos. There is still a response gap and a lack of quick-fix remedy for remote training ventures. The promptness though, is being tackled by many intuitive tools but there is always a scope of improvement.

4. Little or no peer interaction

Online training limits the peer to peer interaction if it is a solo based and self-paced learning. One might feel isolated and detached from peers.

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5. Credibility is at stake

Despite companies putting a lot of effort in remote training tools and software, it still does not guarantee a cent percent success rate and involvement. Though some tools have metrics, yet there are flaws.

Conclusion

It is quite important for companies to scale up and make their employees future-ready. It saves money and time to train the employees than to hire a new set of professionals. Managers and team leads should resort to online remote training sessions to keep their team advanced. It can be quite a task to design curriculums, but with so many remote training software, this can be easily accomplished.

Training remote employees with no strategy and an excessive amount of content are of little use. There must be proper planning pre, post, and mid training. Employees can easily lose track, unable to follow the agenda if the training lacks a solid structure. The remote training programs must constitute ample time for finishing the session, which can stimulate their understanding.

Training remote employees training isn’t just significant but is also an extremely supportive procedure to keep the employee skillful. Such preparation ought to be included in successive intervals as a part of self-improvement sessions. With only a couple of instructional meetings, both the trainers and employees get truly accustomed to the procedure and get familiarised. This is how to train remote employees effectively. A correct choice of remote training software is crucial, which must have inbuilt tools all in one place.

Webinars facilitate efficiency in communication with prospects, staff, partners, and customers. Webinars are online events combining HD videos, built-in audio, and live polls to interact with people from all over the world. You can give presentations, demonstrate products, and deliver a message to thousands of people worldwide simultaneously. If you design insightful and memorable webinar content, you will get excellent results. This article will provide you with all the information on how to create a webinar. Follow the best practices given to create successful webinars. 

Did you know? On average, a customer attends about 23 webinars in one year!

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Why host a webinar?

Before you understand how to create a webinar, it is essential to know why it holds importance. The popularity of webinars is rising. For increasing your brand awareness and the understanding of your products and services by a huge percentage, webinars are a great option. They help you produce high-quality leads. Unlike in-person events, webinars are cost-effective. They allow you to create a stronger link with current and potential clients. Webinars will also enable you to demonstrate your knowledge and competence in your industry. 

Benefits of Hosting Webinars 

Once you know the benefits of hosting webinars, your research on how to create a webinar will receive a boost.

• Connect with and qualify prospects more frequently – Webinars will help you gain more eligible business leads from your target audience in a few easy steps than other available platforms. 
• Strengthen your brand awareness – Promote your products and business through online events that allow you to engage your target audience and attract interest. 
• Connecting with a large audience – Some webinar platforms like UnRemot allow the attendance of up to 200 people; this tends to help you communicate your message effectively with a broader public. Run economic meetings with employees – Webinars are also good for internal presentations. They can also be viewed at once, even if you have offices around the country.

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• Broaden exposure through reusable content – Record and post your webinar on all digital platforms to strengthen your brand and marketing administration. The webcam, audio, and screen of the webinar usually get captured in webinar platforms. 
• Engage attendees with HD videos – When the video quality is bad, the strongest message may be misunderstood. Several webinar platforms allow up to six presenters to move to better involvement through HD webcams. 
• Optimize your marketing procedures – Integrate your customer relation management ( CRM) solution in the webinar platform to manage lead generation & event creation in a single location.

Did you know? 60-minute webinars receive more attendees than 30-minute webinars. 

How to Create a Webinar

Follow these steps to know how to host a webinar for the first time 

1. Select a date and time

Hosting a webinar involves planning for a time suitable to participants in various time zones. The best time to host a webinar is usually Thursdays at 12 PM PST/ 3 PM EST.

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2. Select the subject of your webinar

Ensure that the subject guides and motivates participants. Keynote speakers are always great if the topic calls for it. This is highly recommended to have successful webinars. 

 

3. Adapt your branding to suit your needs

Once you select a topic for your webinar, pick a pertinent image for your front page and insert your logo to ensure that your brand’s design is reflected. This is an important tip on how to host a webinar. 

4. Build your webinar’s hashtag

Promotion is very important when you think of hosting a webinar. It is a good start to build a hashtag because it makes it easier for people to communicate about it on various social media platforms.

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5. Issue invites to your webinar

Sending out invites forms an essential part. This is when you should really make the event known. Go through your email list and send invites as required. On your website or blog, put up posts about the webinar. Use social media hashtags. Make yourself creative, and you will receive more attendees.   

6. Construct content for the webinar

Take control of the content when you start thinking of how to run a webinar. Your webinars will receive a great boost when you engage the attendees with photos, polling, and handouts.

 

7. Conduct a practice run

Familiarize your speakers with the controls of the webinar and ensure that things go smoothly. This can be done with a test run using the webinar software or tool. Step 7 forms a crucial tip for how to do a webinar because it will ensure the effectiveness of your webinar.     

8. Be the host of your webinar

Once you know how to create a webinar, you must proceed to also gain information on how to run a webinar successfully. This is the stage when your preparation will pay off. Host the webinar with confidence and surety. Do not miss out on recording your webinar so that it can be uploaded later on a video sharing platform.

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9 Follow it up

Follow up with your participants, ideally within 24 hours after the webinar. Ask if they have any further queries or requests to make. 

10 Make the recording of your webinar accessible

A recorded webinar is a good option for obtaining leads long after the webinar has been hosted. Publishing a record will expand your scope of the product, service or knowledge you sell and draw extra attention.

Strategies on how to create a webinar 

1. Know your target audience 

You must have answers to the following three questions,

• Who is going to be here? 
• What are the possible challenges or problems they could be facing? 
• What could they gain out of the webinar? 

You must ensure that you prepare for a high-value, efficient webinar by knowing who your attendees are.

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2. Give thought to visual branding 

You have to be trustworthy and consistent when it comes to webinars. Seek to harmonize it with the visual tone of your brand. For instance, you must insert a logo at appropriate places like the opening animation or main slides. You must also use fonts, colours and other visual elements which suit the overall style of your brand. Such details that seem tiny and insignificant, but note that it is important to establish a coherent experience for your webinar participants. Visual branding also makes your brand more recognizable, especially when your other content uses the same visual style.

3. Pay attention to mobile 

Not everyone will use a desktop to join your webinar. This is a considerable number of viewers you can lose if you do not optimize your webinar for mobile devices. For the actual webinar video, please ensure that your slides and annotation have an increased size of the text and visuals. Given the smaller screens on mobile devices, this ensures good visibility. You must also select a webinar to support the interactive features of mobile devices. For instance, ClickMeeting has a mobile application that contains features such as group chat, document sharing, and desktop polls.

Did you know? About 25 per cent of attendees join webinars using their mobile devices.

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4. Provide your services or products as an add-on 

Providing your product or service during the webinar does not turn the entire thing into an advertising scheme. As long as the webinar delivers all it promises, your audience must be more aware of any pitch that you make. 

You have to keep in mind these two things – 

• The remaining advice from the webinar, with or without your product, must still be helpful. 
• Make sure that you present the product when appropriate.

5. Consider starting a paid webinar series 

Marketing webinars can be pretty expensive. A paid webinar series would pay for itself. Asking participants to pay for a webinar increases expectations of a high standard of quality. Ensure that you fulfil this promise. If you trust your value and price, consider creating a paid webinar series for additional income. Remember to wait until you have the guarantee that your target audience will pay for your webinar content. Test various price points until you identify one for your audience. Although a paying model will hold your numbers down, a more active audience is likely to be present.

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Tips for hosting webinars 

To help you with knowing how to create a webinar, here are some helpful tips.

1. Choose a good platform to host your webinar

It is crucial to first pick a platform for hosting the webinar. It must be one that you can trust. Renowned webinar platforms make registering for your webinar simple for people. They also provide multiple means for them to get involved. Some people might look at your webinar on their computers, for example, and others would like to join through their phones or smartphone applications. Furthermore, certain webinars have repeated advertisements and a limited number of participants.

All of this should be taken into account when selecting a webinar platform which works for you. This must be taken care of before you begin wondering how to create a webinar. Some popular webinar hosting platforms are UnRemot, GoToWebinar, WebEx, Adobe Connect, and AnyMeeting.

2. Finalize on the most suitable day and time

It is necessary to host your webinar on a day and time that will allow for a maximum number of participants. The best time to host a webinar for your company will depend on the target demographic. The latest WhatCounts survey indicates that Wednesdays and Thursdays are the best days to host webinars. This is because Mondays and Fridays are normally filled with re-launching and last-minute activities.

Google Analytics could also be used to identify the regions worldwide from where the most traffic is obtained. Then, you can select the best time according to those time-zones. You cannot host your webinar when it is midnight, for instance, if most of your web traffic is coming from the UK. Note that you can experiment with hosting a webinar on several days and times and draw a comparison of attendance rates to assess which will work the best for you.

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3. Make use of the appropriate equipment 

You can boost or damage your webinar with the equipment you select. Keep them ready before you plan on how to create a webinar. Utilize headset microphones or landline phones to make sure that the audience can listen to your presentation clearly. This is a better alternative to relying on built-in microphones on your laptop or desktop computers. It is also a smart idea to keep a backup computer and battery replacement for your equipment in the event that you encounter any technical problems.

You must also print your slides so that if a glitch occurs, you will not lose your flow of thought. The right equipment enhances the effectiveness of your webinar and provides an excellent experience for participants.

4. Promote your webinar beforehand 

You have to promote ahead of time to maximize the attendance of your webinar. Begin with developing a dedicated landing page, which will present the topic and speakers of the webinar. Then, emphasize the date and time and provide an explicit call for individuals to register. In your social media page, you could also promote webinars and create an enticing hashtag to inspire people to get involved. You can also post a short video to show participants what they can expect on the webinar day. Create a blog post that acts as a preview for your webinar subject.

Finally, several email reminders can be sent. On the day of your webinar, you can send a direct email invite for participants to join the event.

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5. Select a topic that can engage your audience 

It will be difficult for you to get people interested in your webinar, let alone to get them to attend it. If you pick a topic which your audience does not enjoy, it will become more exhausting to attract even a few attendees. It is essential to focus on a particular idea that will connect with the audience when selecting a topic. Narrow it down and cover one part in great detail if your idea is broad. An in-depth webinar on a particular subject is far better than a broad overview.

If you inform them about a product, service or significant industry trend, you must give participants value by communicating your message clearly and offering them valuable tips and advice. Once you accomplish this part of the how to create a webinar process, you are sure to host a successful webinar. 

Did you know? The most attractive webinar titles have the words “x ways to…”, “how to…”, “trends”, and “new”. 

6. Engage your attendees 

It is also essential to ensure that your presentation is attractive visually. With the use of a variety of images, and by introducing only one topic in every slide, your audience will stay alert and involved. Do not avoid talking with your audience during your webinar, even when you want to stay focused on your script alone. Your audience can provide valuable information. This is why you have to make sure that every 4-5 slides, you ask them questions and start the interaction.

At the end of your presentation, you must also leave plenty of time to answer the questions posed to you. You can allot 45 minutes at the end of your webinar lasts for 45 minutes, for example. There are also polling options on several webinar platforms that you can use to ensure audience engagement.

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7. Practice hosting your webinar 

This is a very significant aspect of how to create a webinar process. Keep practising your webinar many times to make sure that everything progresses without any issues on the day that you go live. Rehearse your presentation some days ahead of time to make sure that all your devices function efficiently. By doing this, you can also close any unnecessary apps that could reduce the speed of your computer. This will help you recognize and address potential problems and establish trust in your ability to produce a stellar webinar.

8. Follow up with attendees

Follow up with event participants after the webinar and send them an email expressing gratitude for joining your webinar. You can also request feedback from them and assess their experience. Also, please ensure that people that registered but were not able to join the webinar receive a recording. Freebies or webinar highlights can also be offered to encourage people to join your company for the next step or participate in a future webinar.

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9. Assess your performance 

Step back and assess the event after the webinar. You can evaluate the recording and webinar quality using in-platform metrics. You should also meet speakers and team leaders in order to address what has gone well and areas that can be changed. You should also take input from the audience and make improvements to your webinar to make the next webinar even more successful.

Live webinars or web conferencing is an efficient mechanism to conduct online meetings, marketing products and services, training programs, events and even academic lectures. They enable easy reach to prospective leads, customers and learners, thereby creating a significant impact on an organization’s sales and revenue targets. You can interact and collaborate effectively to build up a healthy and strong interpersonal relationship. But to achieve your objective, you need to invest in the best webinar software. The platforms must be equipped with the latest advanced features, offered at affordable rates.

Top 15 Webinar Software in 2020

1. Unremot
2. MyOwnConference
3. Demio
4. ClickMeeting
5. GoToWebinar
6. WebinarNinja
7. Webex
8. Zoom
9. Livestream
10. WebinarJam
11. BigMarker
12. AnyMeeting
13. Webinars OnAir
14. Adobe Connect
15. Google Hangouts

In this article, we will guide you on the best available webinar software to enable your marketing goals. Before discussing the various types of webinar conferencing software, let us first try to understand the meaning of it and its benefits.

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What is an Online Webinar Software?

Webinar Software is utilised to conduct online meetings and conversations through video calls. You can demonstrate live presentations and events to the desired audience with ease. They assist in real-time collaboration and interaction while being placed remotely at different locations of the world. There are free webinar software and paid ones for advanced toolset and features.

Tip: There are an ample number of open source webinar software and licensed software too. It is essential to scan through the webinar software reviews before investing in them.

Benefits of using Webinar Broadcast Software

1. Addressing a vast audience

The webinar software help in connecting with a large number of audience. You do not have to depend on social media engagements specifically to gain sales leads. You can easily target suspects and prospects virtually with a minimalistic cost and expenditure. Majority of the webinar conferencing software are user friendly, enabling demos and live conversations.

2. Minimal Cost

The advantage of using webinar broadcast software is that the expense is far less than face to face meetings or promotion on social media platforms. The prices are low and affordable. Your audience need not invest while attending the online webinar. You do not need to invest in additional infrastructure since you won’t be conducting events or live shows in physical mode.

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3. Brand recognition

Leveraging webinar hosting software enhances the quality of your presentations and events. More and more customers are attracted to attend online meetings and webinars. Gradually your domain and brand earn recognition. They eventually result in gaining customers and sales leads.

The Best Webinar Platforms

While selecting the best webinar platforms for your business, you must remember some points.

• Perform a webinar software comparison between the short-listed products
• Join forums or consult with experts for webinar software reviews
• Scrutinise the features offered by the software and check for compatibility with your desktop or laptop
• Verify the pricing packages offered and their long term subscription plans

The list of best webinar platforms for your reference and guidance:

1. Unremot

Unremot promises to provide the highest collaboration amongst distributed teams and audiences. It is one of the most user-friendly online resources available. The platform is essentially designed to collaborate and interact with anyone, anywhere, thus most appropriate for those who regularly communicate & host webinars.

Key Features on Unremot

• One-tap video calls
• Easy Screen Sharing
• File Sharing
• Tile-based participant view for video sessions
• Full-screen view for both participants and screen share

Pricing

• 14 Days Free Trial
• Standard: $20/month
  • Up to 100 team size
  • Public spaces
  • Private spaces
  • Unlimited video calls
  • Unlimited text chats
  • Unlimited recordings
• Enterprise: Write to us at hello@unremot.com

2.  MyOwnConference

MyOwnConference is a robust platform for webinars and video conferences. It has a user-friendly UI, so you don’t need special technical skills to schedule and hold the webinar. Also,  you don’t need to install any software for using MyOwnConference. It is compatible with almost all browsers. Moreover, this is a reliable solution and provides 99.98% uptime.  

Key Features of MyOwnConference

• Webinar recording in Full HD format
• Completely browser-based, no installation is required
• Integration with Google Analytics for deep analytics and insights
• Real-time polls and surveys, chat and private message.
• The user-friendly interface in 16 languages
• Automated email invitations and reminder emails
• Ability to share files and documents with attendees during a webinar

Pricing  

• Free account for 20 attendees for lifelong use  
• Plan for 60 attendees, priced at USD 36 per month 
• Plan for 150 attendees, priced at USD 60 per month 
• Plan for 300 attendees, priced at USD 84 per month 
• Plan for 500 attendees, priced at USD 120 per month

3. Demio

Demio is one of the most popular and best webinar platforms used by several entrepreneurs and business. It has the best recording options and facilities in the Cloud. The UI is attractive and user friendly. You can even conduct polls, share documents and engage in question-answer sessions with the participants. All these activities can be created live during the webinar.

Key Features of Demio:

• Automated recording of the sessions and preserving them in a cloud platform. The recordings can be easily referred to in future whenever required. They can be circulated to the customers too who have missed the webinars. The users can also personally access and download the recordings.
• Offers options for customising the front end UI and other features and menus available in the product
• Robust analytics and reporting capabilities
• Seamless integration with the various marketing tools
• Instant messaging and chat options with a group or individual participant
• Efficient performance monitoring of the webinars conducted with Demio

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Pricing

• Free trial for 14 days
• Three paid plans (annual subscriptions):
  • • The Starter Plan for accommodating 50 persons in a room with a monthly payment of USD 34
    • The Growth Plan for accommodating 150 persons in a room with a monthly payment of USD 69
    • The Business Plan for accommodating 500 persons in a room with a monthly payment of USD 163

4. ClickMeeting

ClickMeeting is considered as one of the prominent and best webinar platforms. Its key USP is its attractive, user-friendly UI. Medium and small-sized companies have found the tool very useful while conducting product training and marketing their products and services. The automated recording is available for easy access, download and sharing across the targeted audience. Its strong reporting and analytical capabilities allow detailed insights into a webinar’s performance.

Key Features of ClickMeeting:

• Instant messaging and chat facilities with a group of participants or any specific individual
• Conducting live interactive surveys and polls during an ongoing webinar session
• Easy integration and connection with various social media platforms like YouTube and Facebook 
• Provision for sharing videos by multiple presenters 
• Automatic, easy recording of meetings and live sessions. The recordings are stored on the Cloud. Users can easily access them and download for usage and future reference. You can even share the webinar recordings as per your needs.
• Robust reporting and analytics to determine the webinar performance and attendance
• Provide interactive live whiteboards for engaging participants

Pricing

• Free trial for 30 days
• Two paid plans (annual subscriptions):
  • • MyWebinars allowing 25 viewers, rated at USD 25 per month
    • MyWebinars Pro enabling 50 viewers, rated at USD 35 per month

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Tip: ClickMeeting has a provision for customised pricing wherein you need to contact their sales team to obtain the best quote.

5. GoToWebinar

Large enterprises and organisations prefer using GoToWebinar as their webinar platform. Studies on webinar software comparison have proved it to be the most efficient in hosting live sessions. It has the potential to enable effective management of an entire event at ease and comfort. You can focus on increasing your business growth and sales leads without bothering about the technicalities of the tool. It allows streaming of webinars live and record meetings automatically. There is an embedded automated email notification facility within the tool.

Key Features of GoToWebinar

• Recording of events and play in webinars 
• Well defined reports and intelligent analytics 
• Live polls and surveys for collecting feedback from the audience
• High-end audio and video quality
• Seamless integration with GoToMeeting, Salesforce, Zapier and others.
• Automated recording of webinars and live sessions
• Prompt customer support with 24 X 7 assistance for problem resolution
• Easily customisable registration pages
• In-built facilities for sending email notifications to the invitees 
• Send documents and files to the participants during a webinar

Pricing

• Starter Plan costing USD 89 per month for 100 invitees
• Pro Plan costing USD 199 per month for 500 invitees
• Plus Plan costing USD 429 per month for 1000 invitees

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6. WebinarNinja

Major product brand companies have voted WebinarNinja as one of the trusted and best webinar platforms. It is easy to use, and you do not require any technical skills to adopt the tool. The webinars are created super efficiently with minimal keyboard and mouse clicks. The key attraction of the platform the various typed of webinars that can be conducted as per the type of audience. A series of webinars can be executed at one go. It can host a combination of both recorded and live videos. It even has the provision of running recorded webinars as and when requested. 

Key Features of WebinarNinja

• Instant messaging and live chat with the host, individual participant or group of participants 
• Easy sharing of screens or presentations 
• Conduct live interactive polls during the webinar and also before and after the webinar
• In-built email notification facilities 
• Integration with major CRM platforms and almost more than 1000 apps 
• Reporting and analytics abilities for performance monitoring and insights 
• Ability to accommodate multiple presenters for a session, sharing screens or videos simultaneously.

Pricing

• Free trial for 14 days
• Starter Plan for 100 attendees, priced at INR 39 per month
• Pro Plan for 300 attendees, priced at USD 79 per month
• Plus Plan for 500 attendees, priced at USD 129 per month
• Power Plan for 1000 attendees, priced at USD 199 per month

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6. Webex

Webex is one of the best webinar platforms offered by CISCO. It has some really great features for its users; like conducting demos, online meetings, live presentations and events. The participants can easily collaborate using its web version. It provides the flexibility to record the meetings either in a central server or in your machines. The app can be accessed from different devices. It is compatible with almost all browsers.

Key Features of Webex

• Super audio and HD enabled video quality
• In-built adaptors to integrate with several marketing tools
• Capable of handling almost 40,000 participants
• The platform is Cloud-based, hence enables easy access
• Ability to conduct surveys, polls, question-answer sessions
• Provides an efficient interactive online whiteboard for real-time engagement with the participants
• Facility to share documents 
• Embedded audio calling capabilities for the invitees

Pricing

• Free trial for 30 days
• Three paid plans (annual subscriptions):
  • • The Starter Plan for accommodating 50 participants with a monthly payment of USD 13.50
    • The Growth Plan for accommodating 100 participants with a monthly payment of USD 17.95
    • The Business Plan for accommodating 200 participants with a monthly payment of USD 26.95

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8. Zoom

Zoom is essentially a video conferencing tool and one of the best free webinar software. The interesting part is it is a fully cloud-based platform. You can download its app in your mobile, desktop and laptop and use with ease. Its UI is extremely user friendly, allowing seamless conduct of meetings, events and live sessions. If you are looking for live broadcasts, then the tool is especially helpful, allowing speakers to talk in sequence.

Key Features of Zoom

• It supports interaction for a total count of up to 100 participants with clear audio and HD enabled video quality
• Easy integration with Google Calendar and Microsoft Outlook. This enables efficient session scheduling and emailing about the events to the participants
• Connected well with social media platforms like YouTube and Facebook. Hence you can easily conduct live webinars and broadcasts with your social media connects. 
• Captions available for translating the speaker’s conversations into textual messages
• Conduct live surveys and polls during an ongoing session
• You can share your entire desktop, a particular screen or app
• The viewers can engage in one on one chat with individual participants or the host. They can also engage in group chat.
• Virtual interactive whiteboards available for the host or the presenter 

Pricing

• Sign up for free for 100 participants and 40 mins of the webinar time limit
• Pro paid plan offers 1 GB additional size in the Cloud for recording, costing USD 14.99 per month
• The business paid plan is applicable for small and medium-sized business. It can occupy 300 participants, costing USD 19.99 per month
• Enterprise paid plan also costs USD 19.99 per month, but it is basically for large enterprises, supporting 1000 participants.

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9. Livestream

Livestream is one of the efficient and best webinar platforms for video communication and conferencing. It is specifically used by companies for conducting product demos and training. The best part is that it is compatible to work in different browsers. It is also accessible from any devices – mobile, desktop, laptop, tablets, etc. The key feature of the platform is its emailing system. You can craft emails for promoting your webinars and easily automate them. You can even check the status of the emails, whether they have been read by the intended recipients. Data security is one of the prime concerns of Livestream company management. They comply with the GDPR standards and guidelines strictly.

Key Features of Livestream

• Offers different webinar themes suited for your events and meetings
• Conducts live polls and surveys for collecting feedback and recommendations from the viewers
• Customer support provides multi-language facilities
• Invitations are created and scheduled through a single click
• Automating the scheduling of webinar sequence with ease
• Facilities for unlimited storage of recorded meetings and webinars 
• Data export facilities into .xls or .csv format
• Extensive reporting and analytics facility on performance and attendance
• Integration with social media platforms like Twitter, YouTube and Facebook 

Pricing

• One of the best free webinar software offering meetings of 20 minutes duration free. You can schedule unlimited webinars and meetings. The limitation of the free plan is ten registrations for each webinar and 4 participants for a meeting. 
• Webinar Premium plan for a price of USD 99 per month with a 4 hour limit per session
• Meet Premium plan is applicable for a price of USD 31 per month, allowing up to 8 participants

Tips: Livestream also has an Enterprise offer where you can avail a customised plan for a specified price quote.

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10. WebinarJam

WebinarJam leverages innovative and latest technologies for conducting online sessions and meetings. Flash, RTMP, HLS and WebRTC are utilized efficiently along with special Broadcast Distribution techniques. It is extremely user friendly, providing HD video quality.

Key Features of WebinarJam

• Livestream of events and easy registrations
• Efficient integration with social media platforms
• Accommodates multiple attendants
• Helps to conduct live polls and surveys
• Compatible with different browsers and devices

Pricing

• Basic Plan at USD 499 per year for 500 participants per webinar
• Professional Plan at USD 699 per year for 1000 participants 
• Premium Plan at USD 999 per year for 5000 participants

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11. BigMarker

BigMarker is immensely popular since it permits multiple presenters to attend the session. You can easily send email invitations and notifications for reminders. It provides seamless integration with prominent CRM systems for efficient conversion of sales into prospective customers.

Key Features of BigMarker

• Provides in-built forms for surveys, and polls
• Automated recording of webinars 
• Integrations with Marketo, MailChimp and many more
• Browser-based, hence no installation needed
• Easily customizable landing pages and webinar themes
• Supports more than 135 currencies

Pricing

• Starter Plan at USD 79 per month for 100 attendees
• Elite Plan at USD 159 per month for 500 attendees
• Summit Plan at USD 299 per month for 1000 attendees

12. AnyMeeting

AnyMeeting is best used for small start-up companies, academic firms and institutes. The tool has attractive features like automatic recording of webinars, HD video quality, screen sharing etc. It supports interactions and collaborations with prospects, clients and internal teams.

Key Features of AnyMeeting

• User-friendly landing pages
• Conduct live polls and surveys and question answer sessions
• Real time messaging and chats
• Embedded reporting and analytics features
• Email notifications and reminders to participants

Pricing

• 30 day trial period
• Webinar Lite for USD 48 per month for 50 attendees
• Webinar Pro for USD 128 per month for 200 attendees
• Webinar Enterprise for USD 298 per month for 1000 attendees

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13. Webinars OnAir

Webinars OnAir is hosted in Cloud, enabling easy access and usage. It helps to conduct recurring webinars with ease and at affordable rates. A vital feature of the tool is to track the participation rate and their conversions into prospective customers.

Key Features of Webinar OnAir

• Accommodates a large audience base of 50,000 participants
• Permits presentations by almost 10 speakers in one go
• Instant messaging and live chats with participants
• Registration facilities offered at a single click

Pricing

• 30 day trial period
• Monthly plan of USD 19.97 for 25 participants and USD 99 for unlimited participants

14. Adobe Connect

Adobe Connect is an efficient platform for creating webinars, sharing documents, hosting online meetings and video conferences. You can customize the meeting rooms to conduct the events and live sessions, suited for the attendees.

Key Features on Adobe Connect

• Wide variety of templates for webinars
• Integration with CRM systems like SalesForce, Eloqua etc.
• Conduct live surveys and polls 
• Robust reporting and analytics for better monitoring and insights

Pricing

• 30 day free trial period
• Monthly plans – USD 130 for 100 people, USD 470 for 500 people and USD 580 for 1000 people
• Yearly plan for USD 1250

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15. Google Hangouts

Google Hangouts is the best free webinar software. It easily integrates with Gmail and Google Chrome. You can stream the webinars on YouTube for reaching up to a large audience. Majority of companies, online business and academic institutions use it for conducting online meetings and live conferences.

Key Features on Google Hangouts

• Free with no costs involved
• Easy installation in other mobile devices, laptops and desktops
• Automatic recording of sessions
• Easy to use screen sharing with participants
• Permits chat with 30 attendees at once

You can also check for various open-source webinar software like Big Blue Button, Linphone, Mconf, EZTalks, Jitsi to name a noteworthy software. But before investing in any of the webinar hosting software, it is recommended to register for the free trial period. Some of the best webinar platforms do not necessitate registration or addition of any credit card details. Hence it is advisable to avail the free of cost facilities to determine the quality of the tool and its features. 

Back in the 20th century, if you wanted to attend a seminar happening in Silicon Valley, California, where Elon Musk or Sundar Pichai is the speaker you would have to go to that location. But, thankfully it’s the 21st century, and anyone can attend a seminar staying from anywhere. In this blog, we will discuss what is a webinar, how it works and what are its advantages and what are the elements of a good webinar.

What is a webinar?

The word webinar is the mix of two words – web and seminar and is an event conducted on the internet exclusively attended by online audiences. It is a presentation, lecture, seminar, workshop transmitted over the web using video conferencing software.

To define webinar in simple words, a webinar is a real-time online meeting held via the internet. It connects the individuals who are the viewers from different parts of the world. Interactivity or the ability to discuss, send and receive information in real-time; these are the main features of a live webinar.  

How does a webinar work?

Technically, a webinar solution or software is invoked by all participants in a webinar. Some webinar solutions include software and functionality that differ for the host and the audience. A webinar solution may run as a web browser application and some webinar solutions require to download and installation of the software on each participant’s computer. A webcam is used to display the visual of the participants and the participants see the visuals of the host on the computer screen. Participants speak and listen to audio via computer microphones and speakers.

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Webinar solutions are usually licensed as a service based on pricing models. Some webinar solutions are free of cost. While the chargeable ones vary – fixed cost per minute per user and monthly or annual fee, allowing unlimited use with maximum capacity per session. A webinar, along with the visuals of the speaker, is also accompanied by images, videos, documents, presentations, etc. The presentation of visual materials is accomplished through directly visualising the image of the presenter’s computer screen to the participants instead of the speaker’s visuals. The speaker would select the appropriate image, video, presentation through their computer screen. 

How to do a webinar?

Apart from the technical know-how, it is important to understand how a webinar works in actual. 

Before a webinar takes place, the host must fix an appointment and invite the desired participants. Generally, there is a limit to the number of participants. So those who are interested must register to attend the session. The host would, later on, send a confirmation email to the selected participants. The email contains instructions along with the details of the login and access link. Participants connect to the webinar which requires standard internet connectivity. Connecting to a webinar is possible only for a limited period. If you start the login procedure after the expiration of the deadline, the access is stopped after a few minutes, an online seminar has begun.

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What device do you need to conduct or participate in a webinar session?

To conduct or participate in a webinar, you require the following devices and installations. 

• Personal computer, laptop, smartphone and tablet. Almost all the webinar solutions are functional in all the above-mentioned devices. 
• Few webinar solutions are required to be installed in the system while some can be accessed via an internet browser.
• A webcam is required for personal computers to enable visual conferencing
• Microphones and speakers are required to listen and talk to each other. 

What are the types of webinar?

Based on the release and availability of content, webinars can be classified into three categories. 

1. Live webinars

 A live webinar is when you are presenting the online seminar in real-time to a live audience. These sessions are usually one-time events that occur during a specified date and time. There are no options to pause such engaging webinars. It happens as it is like a person demonstrating in real-time. 

2. On-demand webinars

On-demand webinars are also known as pre-recorded webinars. A webinar or a training session is recorded in prior and you invite people to watch the pre-recorded webinar on a certain platform. It is signed up by the audience to watch it later on at the time of their convenience.

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3. Automated webinars

Automated webinars are almost the fashioned version of on-demand webinars. The only difference is that the time to release the pre-recorded webinar is pre-fixed by the presenter. In simple words, the presenter records and upload the webinar to a certain platform, the date and time of release are set. When the said date and time arrive, the webinar is streamed live to the audience.

What are the features of a good webinar?

Online seminars are interesting and make the participants enthusiastic for the organisers and the participants. The live session which helps people located in distinct locations to take part in the seminar are the key feature of a webinar. There are many free and paid webinar software and services to choose from, some of the common features of the webinar solutions include the following. 

1. Live sessions

This is the key element and one of the main uses of webinar. This feature helps the persons located in distinct places to attend live webinar sessions. It is an online presentation held via the internet in real-time. The ability to interact and discuss is the main element here. In some webinar solutions, the attendees are only able to chat with the host. The provisions are limited in number for the attendees to interact with the host.

2. Sharing relevant documents and presentation

During a webinar, the host can share relevant presentations, documents, videos, images, etc. In many seminars/webinars, the session begins with videoed introductions. Often, presentations are the beginning and the reference point of the webinars. This feature is a hand-in-hand tool for the host.

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3. Whiteboard

Like, how a white/blackboard is important for a seminar, a whiteboard is also important for conducting a webinar. The host would need a whiteboard to make such sessions interesting. Whiteboards are commonly used to make it an engaging webinar for the audience. Text boxes, drawing tools, shapes and erasers are used to illustrate the ideas and enrich the webinar content. 

4. Desktop sharing

Desktop sharing is a simple solution available in most of the webinar solutions. As the name suggests, desktop sharing enables the remote participants to view your desktop. Desktop sharing is also known as screen sharing. In simple words, it is the practice of sharing the contents of your screen with another or multiple devices. 

5. Chat

This feature allows the attendees of the webinar, hosts and the panellists to communicate for the duration of the webinar. Most webinar solutions have a chat function that allows every participant to type brief messages to each other. In many webinar solutions, if attendees can chat with other attendees, panellists, host, or only the host depends on the settings that the host has selected.

6. Recording

This feature of a webinar can also be considered as an advantage and main uses of webinars. A seminar cannot be recorded until it is installed with necessary set-ups. But, the webinar software has the ability to record the live video and save it in the cloud storage. Anyone who missed the chance to attend a webinar can watch the recorded video later.

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7. Polls and surveys

Polls and surveys help in gathering insights, opinions and feedback from the attendees. Running polls and surveys on any topic during the webinar helps to gather opinions and feedback from the audience about the session. These results should be analysed to improve future seminars and make informed business decisions. 

Tip: Polls and surveys, chat options help you to understand the questions and opinions of the audience. A better understanding of all the features helps you to present a healthy session. 

What are the pros and cons of a webinar?

The contents could theoretically be similar, but online seminar differs from the conventional face-to-face seminar. Webinars offer some advantages to classical lectures, but at the same time, they also come with some disadvantages. The online seminar format scores especially when it comes to being location independent. Further, it saves money & time for both speakers and the participants. On the other hand, you are totally dependent on technology where technical glitches are inevitable. If the device of the participants is broken or if there is any problem with internet connectivity, they can’t take part in it. The webinar might have to be cancelled or postponed if there is any technical problem from the speaker’s side.

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Advantages of hosting a webinar

1. An opportunity for everyone: A webinar is an open platform that offers opportunities to everyone not bothering about the individual’s current location. Unlike seminars, where it could be attended only by those who are present in a certain location, a webinar eliminates the barrier of physical presence in a certain location. 

2. Saves cost: Webinars help in reducing the cost incurred for travel. To attend the conventional seminars, one has to spend some currency for travelling. A webinar can be seen as a cost-effective method of conducting the same. 

3. Limit to the number of participants: In the traditional one, you can’t be able to accommodate more than a certain number of individuals. Practically, there is no limit to the number of participants to attend a webinar. In theory, the maximum number of participants depends on technical conditions.

4. Record a session: This is one of the main advantages of webinar sessions. The webinar sessions are recorded easily. Unlike the traditional one, a webinar doesn’t need any additional installations. Those who were not able to attend the live sessions could see the recorded video of the entire session. 

5. Share documents: References are important for any seminar/webinar. Webinar helps to display the relevant documents, images, videos, etc. Prior projector installation is required for the conventional one – seminar. In a webinar, no such installations are required as it is a come along of webinar solutions.

 

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Problems to be aware of before hosting a webinar

1. Technical problems: There is a risk of technical difficulties during the presenter’s time in the podium. Technical issues can lead to the cancellation of the event or prevent participants from participating in it. 

2. Difficult to determine the mood: For a speaker, it would be difficult to determine the mood of the participants. If it is a seminar, the speaker would be able to observe the mood of the audience and could alter the speech’s tone later on. Also, body language is missing in virtually engaged seminars. Lack of clapping, handshakes and standing ovation leads to apathy. 

3. Distractions: As there is no one to look over the participants, they could be easily distracted due to their surroundings and other circumstances. Also, the presenter has no control over the environment and they cannot ensure that there will be no interruptions and distractions. This sort of happenings would lead to a lack of focus. 

4. Almost zero interaction: The interaction between the audience and the host is too less compared to the seminar sessions. This is the main downsides of webinars, the lack of interaction between participators and presenters. As everything is conducted online, there is only visual audio interaction lacking direct physical interaction. 

5. Teamwork: Webinars are also conducted for team training. For team training, teamwork is an essential part as it adds value to the task everybody is involved in. Webinars completely eliminate this aspect as everything is virtual.

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FAQs

1. What is a webinar?

To define webinar in simple words, it is a real-time online meeting held via the internet. It connects the individuals who are the viewers from different parts of the world. 

2. What devices do I need for a webinar?

A personal computer is the most basic requirement. Microphones and speakers are required to listen and interact. A webcam is required for visual conferencing. The last requirement is the installation of webinar solutions or an internet browser to access the webinar. Generally, all the webinar solutions are supportive of a tablet or a smartphone which would suffice all the requirements of the above-mentioned devices except the installation of a webinar solution. 

3. How does a webinar work?

A webinar is an engaging online event where the speaker addresses a large audience who participates by responding to polls, submitting questions and using other interactive tools. They initially register for a particular session. After the selection, the participants receive a mail containing the login details and links to access. 

4. Are webinars recorded or live?

Webinars can be broadly classified into two categories. They are live and recorded. Live webinars and obviously live. 

5. Can others see you during a webinar?

The audience does have the ability to see the presenter. The audience, in most webinar solutions, can only type in and submit the questions to the speaker during the live session. The presenter, in most cases, would not be able to see or hear the audience. 

6. What is the difference between a podcast and a webinar?

A webinar is an online seminar held in real-time for people all around the world and they are commonly multimedia – contain both audio and video. A podcast normally includes only audio. 

7. What is the best webinar software?

GoToWebinar, EasyWebinar, Adobe Connect, Google Hangouts, and Zoom are the best webinar software. 

8. How to do a webinar?

The host must fix an appointment and invite the desired participants. Generally, there is a limit to the number of participants. So those who are interested must register to attend the session. The host would, later on, send a confirmation email to the selected participants along with the details of login and access link.