Screensharing is an utmost important functionality when it comes to collaborative work cultures. Here is a summary of the best screen sharing software in the market. Read on!
Best screen sharing software
Last year saw screen-sharing software come into prominence in 2020 when remote working skyrocketed. It has become a vital part of remote collaboration. Seamless screen-sharing software makes working with colleagues, customers, or vendors much easier.
People use screen-sharing software for various applications like webinars, sales calls, team meetings, etc. The best screen-sharing software is,
- The software should work across devices.
- It should have features like – presenter-switch, co-browsing, and collaborative document editing.
- Good software offers a mobile experience at par with desktops.
- You can automate tasks like scheduling sessions and uploading recordings.
- The software should be affordable.
Collaboration and interaction with customers and peers are the key driving factors for success. This is enabled considerably by screen sharing, enhancing the visual effect between the communicating parties. It is very critical for individuals to be aware of the best screen sharing software suiting their needs.
There are several screen sharing apps available in the market which can be utilized for screen sharing during video conferencing calls or audio conferences or even during web conferencing. You can easily download them from the respective screen sharing websites either available free or for a certain license fee.
In this article, we will discuss the popular screen sharing apps. The list will assist you in determining and judging the best screen sharing software for your assignments and professional needs. Before starting with details on the software, let us first try to understand their benefits and the features you must look for while assessing them.
What is screen sharing?
Screen sharing is a common feature among collaboration tools that allows two or more individuals to share and view each other’s desktop/laptop screens. Also known as Desktop Sharing, this feature allows the second user to see everything that the first user sees, including what the first user is doing. Screen sharing software typically works through the use of a graphical terminal emulator.
Screen sharing websites provide applications and software that come in handy for both, our professional and personal needs. It can be used for anything from online training for employees to being handy in virtual classrooms. The key factors that assist in determining the best screen sharing software are highlighted below,
1. Efficient collaboration through desktop sharing
Many times you need to work on a document or a presentation with your team remotely located in different parts of the world. The screen sharing software enables multiple team members to log in simultaneously and access the artefacts for editing, modifying and even co-browsing any websites for reference.
The screens can be switched easily between the participants for controlling the screen. In personal space, sometimes we need to collaborate for providing medical assistance to our family members and friends. Discussing school and college assignments and working jointly in groups necessitate the usage of screen sharing sites or apps.
2. Online screen sharing helps effective visual interaction
While interacting with remote teams and customers located in different regions, visual interactions enable you to function efficiently. Instead of a vocal conversation, you can use whiteboards or screens to explain assignments or discuss solutions.
You can easily gain the attention of your audience who can either be your customer or team member or supervisor or even trainees. Visual interactive classes are gaining immense popularity due to their numerous benefits.
The instructors share their screen for displaying presentations, study materials, and even online tutor boards to interact with the students. The concentration level of the students’ increases and even their understanding capability.
3. Ease of installation makes screen task easier
Most of the best screen sharing software is easy to install, some are even available online and user-friendly. You can easily schedule sessions and meetings with customers and remote teams. They provide integrated call and video conferencing facilities. You can even record the screens for future reference.
To summarize, the free screen sharing software is a boon to the lives of people whether interacting in the professional world or for any personal interactions. Let us now discuss some of the best screen sharing software preferred by entrepreneurs and professionals.
Best screen sharing software for better collaboration
Here’s the list of 10 best screen sharing software,
TeamViewer is considered as one of the best screen sharing software which offers you a whole gamut of useful features. It is used mostly by teams providing technical support but nowadays it is being widely used for online meetings as well.
Equipped to work in 30 different languages, TeamViewer enables teams located in different countries to collaborate and work as a team. The participants can share screens and can even grant access to control their desktop or a particular screen.
The host of the session can select any participant as the presenter of the session. All the participants can annotate reports or review a particular document and presentation. The presenter can selectively share his or her screen or the full desktop.
For personal use, TeamViewer provides free screen share features. For advanced functionalities and commercial use, you need to purchase a plan at per-user prices. The software is compatible with different devices like Windows, Mac, Linux, Android, iPhone, and iPad. It enables you to share audio and video along with the screen sharing facilities.
Fact: You just need to schedule a session and email the invitation to the other participants. Once everyone logs in at the same time, you can share your screen for further collaboration.
2. unremot virtual workspace
UnRemot is one of the latest products that cater to those looking for video & screen sharing collaboration tools. Having ranked as the #4 Product of the day on Product Hunt, unremot is quickly gaining popularity as a video-based remote working tool.
Imagine unremot as a sophisticated workspace with sprawling workspaces, cafeterias, water coolers, theatres, newsstands, conference halls, and meeting rooms – but all in a 360-degree virtual experience. unremot focuses on your social connections while at work.
On unremot workspaces, more than 50 users can share & view screens simultaneously during a group or team session. This feature is very useful for those who are working & collaborating remotely. One of the biggest advantages of unremot is, it’s completely online and doesn’t require you to install any application or add an extension!
Apart from video and screen sharing, other features include one-to-one & group chat, integration with the calendar, and other task management applications. unremot is available for free with a 14 days trial and promises affordable pricing and a free plan for its users in the coming months.
3. Screen sharing windows on Skype
Skype is one of the oldest and best screen sharing software used for the past many years. Though people have been leveraging the software mainly for chat and video calls, yet it is quite famous for free screen share.
It consists of a whiteboard that can be shared across the participants to demonstrate any product features or training material and other documents. While sharing presentations, you can project your screen in slideshow mode and annotate it with several tools.
You need not download and install the Skype apps but use the web browser mode of the software to utilize all its sharing and annotation features. You can even send your files to the other participants using Skype.
The biggest advantage of using Skype is it is free and available along with your Office 365 subscription. You also download the apps on your desktop, laptop, and mobile devices from the App Store in Android devices as well as the Apple Store in iOS devices for free.
Screenleap is one of the simplest and best screen sharing software used for effective collaboration and efficient visual interaction. The key feature of Screenleap is it installs easily as a Google extension. In a flick of a second, the software allows you to share your screen with other users.
It is an amazing free screen sharing software, allowing 40 minutes of free usage every day. If you want to increase the usage limit per day to 8 hours then you need to avail of the paid monthly plan. Screenleap provides you two options through which you can share your screen.
One option is to use a URL provided by the software while scheduling a session. The other option is to use a 6 digit code for joining the scheduled meetings. Through Screenleap, you can either share your entire desktop or a particular screen. Documents, presentations, product demos, training sessions can be easily and comfortably handled by its screen sharing facilities.
Fact: Screenleap provides browser, desktop app, and mobile app facilities. It is accessible with just one click in the Google Chrome extension, compatible with Android, Windows, and iOS devices.
Also read: 18 Best remote companies to work for in 2020
5. Slack desktop sharing software
If you are planning to install the best screen sharing software for remote collaborations and interactions, Slack is one of the preferred applications. It has the features of switching the host and presenter of a session, allowing access to participants to share their screen or control other’s screen.
It allows collaborative annotation, a powerful mechanism while working with remote teams. Participants requesting access to navigate the screen shared by the host need to simply just hover their cursor on the screen. The host just clicks on the cursor to grant access.
The members have the option of entering and exiting the screen sharing session at any time during the meeting. Slack is compatible with Windows, iOS, and Android devices. It offers monthly and annual billing plans for using its features which include screen sharing facilities.
Fact: Slack is also considered one of the best online project management software. Combined with its powerful screen sharing facilities, it is essentially an effective tool for project managers and team leads.
Join Me, known for its excellent video conferencing facilities, is also one of the best screen sharing software leveraged by many individuals for professional collaborations. It offers excellent features of visual interactions with online whiteboards and tools for annotation.
Once the meeting is set up by the host, the participants are notified by email to join the session. The host can switch the presenter access between the participants for sharing their respective screens or the interactive whiteboard. A laser printer, pen, and highlighter are available within the software for annotations.
It possesses the capability of inviting about 10 participants along with integrated audio and video calling facilities. For iPad users, Join Me offers the best free screen sharing features coupled with file transfer and screen control facilities and four whiteboards.
Important Tips: If you are interested only to leverage the basic screen-sharing features of the software and the chatting facilities then it’s provided for free. For the advanced features, you need to avail yourself of the monthly plan depending on the number of participants required per meeting.
7. Zoom – the best free screen sharing software
Zoom is considered one of the best free screen sharing software especially when it comes to group meetings. It is used as a powerful tool for handling webinars, product demonstrations, online training sessions, and group discussions with remote team members.
The software has a special capability to adjust the quality of the video connections as per the network bandwidth. It is compatible with Windows, Android, and iOS devices. The host can schedule meetings with Zoom for both desktop and mobile users.
The participants can easily share their screens and even control other’s presentations. There are various annotation tools provided in the software for effective collaboration. As per its free plan, up to 50 participants can join the meeting with the time limitation of 40 minutes.
If you want to increase the participants count to a maximum limit of 500 with extended time duration, then you need to avail yourself of the paid plans. Group discussions and meetings, webinars, and conferences where multiple people need to share their screen as hosts or presenters are much benefitted by this amazing software.
8. Google Hangouts – the screen sharing website
Most of us are aware of Google Hangouts being significantly popular for chats, instant messaging, files and photo sharing, and video conference calls. But it is also a free screen sharing software, allowing the participants to collaborate and engage comfortably. The advantage of Google Hangout is that it is free.
You need just a Google account to start using the application. Another interesting feature is you can use it both as a screen share website browser as well as an installed desktop or mobile app. The host initiates a call from the app and can decide to grant the presenter privileges to the participants for screen share.
Mikogo is essentially available in a screen share website browser mode and does not need installations. The free version allows screen sharing between 3 participants along with facilities for audio and video calls. You can even record the online meetings and capture the screen shares.
For commercial usage, you need to opt for a business account and paid plans where the number of participants can be more than 3. It supports almost 35 languages and can easily toggle between them. The software is compatible with Windows, Android, and iOS devices. The host or the presenter can share the desktop or a particular screen with the other participants.
Mikogo is used significantly by many companies to connect with their remote teams. It is fast, reliable, and easy to use. It has a whiteboard that can be shared and accessed by the participants for collaborative discussions and meetings. Audio and Video calling facilities are embedded within the application.
10. Splashtop screen sharing site
Splashtop specializes in supporting IT firms to manage screen sharing between its clients and teams. But its usage extends to business and personal purposes as well. Its remote access software is compatible with Windows OS and Mac Os.
It allows you to access your laptop/Desktop screen from your mobile phone, tablets, or a different computer. This screen sharing software is free for personal use within the same network. Businesses require a paid subscription that ranges from 5 USD to 8 USD per person.
Top 3 free screen sharing software
Whether you are hosting an online team meeting or video call with your colleague, it is easier to make others understand something when you can share your screen. Free screen-sharing software allows users to present data and collaborate in real-time.
The presenter can make annotations, edit files, and make notes on the whiteboard. The top three free screen-sharing software.
FreeConferenceCall is one best free screen share presently available. The best screen-sharing software tool has remote desktop and easy-to-use screen functionality. Share your screen with the click of a button, and have the option of including video, audio, or both. The software allows the host to request access to desktop sharing functionality, including mouse and keyboard control.
Whether you want to meet, connect, collaborate. Webex Meeting is the most popular share computer screen software that has several features like artificial intelligence. The software runs on multiple devices and requires no plugins. Webex Meeting integrated with tools like Microsoft Teams, Slack, Google Calendar, etc. The different virtual backgrounds can add whimsy to your day.
Screenleap is a great free share screen tool. It is lack of complexity makes it extremely fast. It is an ideal tool to use when you require to share quick information with a colleague or client without asking them to download the software. Users need to enter a six-digit share code to participate. They can have webinars sessions and sales demos easily.
Best screen-sharing windows applications
Windows is still a widely used operating system. According to estimates, 15% of all computers run on Windows PC, tablets, and phones. Screen share Windows tools make remote assistance much easier. Most screen-share apps are compatible with windows. the best tools for screen-sharing on windows are,
AnyDesk is one of the best screen share windows 10. The software allows users to screen share and make remote desktop connections. The screen share software is both fast and secure. It comes with military-grade TLS technology to secure your PC. Anydesk gives the added flexibility of running smoothly on multiple platforms.
You can share your screen during a meeting can help you get the point across easier. The Pexip is one of the best screen share software and has advanced AI that enables life-like presentations with fewer disruptions. The meetings connect easily and are guarded by strict protocols.
3. SupRemo is a screen-sharing software Windows
SupRemo is a great screen-sharing software Window to use your personal or work-related project. The cost-effective solution is secure and reliable with customization options and cross-platform compatibility. There are flexible price plans to suit your budget. Nonprofessional users can opt for the free platform.
Also Read: Employee Relations | A comprehensive guide
Screen-sharing websites that are browser-based
One of the easiest ways to share your screen during the meeting is using a screen-sharing website. Websites allow you to share what is on your screens without downloading an app. Anyone can join your call by using a code or an invite.
They join your call, regardless of the device they are using. Some screen-sharing websites offer additional functionality like text chat, video conferencing, and file sharing.
1. Dead Simple – one of the best screen sharing sites
Dead Simple Screen-sharing websites are available in Chrome and Firefox. On Chrome, you will have to use an extension, but Firefox allows users to join the website from the browser. Share the screen by clicking the “Share Your Screen” button in the top right-hand corner of the screen. The website allows four people to participate in screen-sharing or video conferences.
Whereby is a browser-based video conferencing and screen-sharing website for browsers like Chrome, Firefox, Opera, Vivaldi, Edge, and Safari. You can access the website on different devices. Whereby gives you a link that you can share to give others access to the meeting. Meetings are locked, and users need permission to enter.
Google Meet is a popular video conferencing website that also allows free screen-sharing. Users need to have an existing Google account to start a meeting. You can invite others by sending them an invite. Google Meet is robust and allows users to host a meeting with 100 participants. Google Meet paid version has more features.
Best screen sharing for slow speed connections
If you have limited bandwidth share content online can be a headache. You may face a lag, delayed response, loss of audio, and connection loss. There is a growing need for efficient and effective screen-sharing apps. The best screen-sharing for slow speed connections are,
LiveWebinar is a popular screen share software for PC. The software works on slow internet connections. LiveWebinar works on any device wifi and phone networks. It has superior screen-sharing and live video streaming capabilities and your data is stored securely in the cloud. The LiveWebinar app makes collaboration seamless.
TeamViewer share screen platform is a cloud-based program that enables remote access on any device. The program operates through a global access network. TeamViewer works well even with low-speed connections. TeamViewer is flexible, scalable, and has prebuilt integration. The app allows video conferencing and collaboration.
Eyeson is a screen share with sound. The developer-friendly app allows for seamless integration. It is open-source with a web frontend that can be modified at your convenience. The cloud-based server allows for scalability. The program allows you to do a live stream. You can create and store recordings.
Also Read: Employee management | A complete guide
Top 3 open source screen sharing
Open-source software refers to software that can be modified and shared because its design is publicly available. The source code of the program can be inspected, modified, and improved by anyone. Open source screen-sharing software celebrates the principle of exchange, collaboration, participation, prototyping, transparency, meritocracy, and community development.
ShareX is an open-source sharing app that allows you to capture and record any area of the screen. You can share it with a single click. The best screen-sharing app in the open-source sector is versatile. You can upload texts, images, and files are share them in multiple locations.
OBS Studio is a great screen share app. You can screen record freely without any restriction in the number of videos or length. The app is popular with serious gamers. The robust software allows customization and functionality with the help of plugins and scripts. It allows you to preview the video before you post live.
CamStudio is open source screen share software with the ability to include audio on your computers. The files can be converted to high-quality AVI videos. Users have the option to reduce the size of the video file based on bandwidth allocation. Users can add small files easily.
Top 3 Linux screen sharing
Linux is a popular open-source operating system. It is widely used in supercomputers, stock exchanges, and servers. People consider Linux to be reliable, secure, and low-maintenance. Many software giants and software developers use Linux screen-sharing software to troubleshoot problems. The top three Linux screen-sharing software are,
KDE Connect is available on Android app and Linux desktop applications. The software is a free screen share program that allows for remote desktop sharing. You have the option of choosing features like push notification. The app allows you to remote control your desktop with multimedia control and input remote.
Remmina is a free and open-source screen share that works well with Ubuntu and other Linux distribution. Remmina is one of the best ways to share screens for system administrators on the move. The feature-laden share screen software comes with lots of plugins.
3. VNC Connect as screen tools
VNC Connect is a simple and secure remote desktop sharing tool from Real VNC. VNC (Virtual Network Computing) uses a Remote Frame Buffer protocol to control another computer. VNC Connect is a secure desktop sharing tool with multi-layer authentication. The application has an intuitive and user-friendly interface.
Top 3 Mac screen sharing app
The pandemic has enforced social distancing rules at the workplace. People had to learn to collaborate remotely. Fortunately, screen-sharing apps have emerged to help companies to work seamlessly. Here is a list of the top three Mac screen share app available,
1. Mirror360 for iPad screen sharing app
Mirror360 has emerged as a popular iPad screen-sharing app. The app allows you to share your screen on various devices without needing wires and cables. You have the flexibility of recording your screen and save it to share later. Mirror 360 allows sharing the screen with 40 iPad users at the same time.
2. Screen sharing mac over Internet
Mac has an inbuilt app that allows screen sharing Mac over the internet. You can set up Mac screen-sharing in the Mac’s System Preferences Sharing Section. After this, you can use iChat to allow other users to view your screen, or you can view another Mac screen as well.
3. Quick Screen has a free screen sharing Mac app
Quick Screen is a free screen-sharing mac app. You don’t need to install the software on your Mac and use the browser. You can record your screen, use the webcam to create a video. It allows you to edit videos as well.
Top 3 phone screen-sharing apps
Screenshots are great tools for sharing a quick snapshot of your screen. Screenshots fall shot when you need to troubleshoot, share documents, or team up with colleagues at different locations. Some of the best screen-sharing software have Android and iOs.
Phone screen-sharing apps allow users to broadcast their phone’s screen to someone else. Most apps are compatible with both iOs and Android. The top 3 phone screen-sharing apps available are,
1. Dead Simple screen-sharing
Dead Simple offers screen-sharing through your mobile browser. It works well on multiple platforms, and you don’t need to download an app. You can select the entire screen or just an application window with four participants. As a host, you can send the email link. The basic plan allows users to share screen and audio with 4 participants. You can take a more advanced subscription plan.
2. TeamViewer iPhone screen sharing app
Team Viewer is one of the more advanced screen-sharing apps available. People consider it to be one of the best screen-sharing software available. TeamViewer is not a video calling app. You generate a unique ID for your device and can share your screen without creating an account. Both the receiver and sender must have the TeamViewer app installed.
Join Me allows you to host and join meetings through your device easily. The app allows you to share your Android and iOS screen, your documents, presentation, or whiteboard. The app does not offer a free video-conferencing facility. There are different subscription options available for video conferencing.
If you or the person you are speaking to are experiencing lag, first ensure both users have the latest version of Skype. Both of you should close any other program that uses the internet, program that plays music or videos and cancels active downloads. You may need to disable your antivirus program. Ask your network administrator to configure your network. Skype automatically relays signals if the firewall is not configured.
Is Screenleap safe for screen sharing at work?
Yes, Screenleap is safe for screen sharing at work. You generate a seven-digit password to connect to the conference. Presently, Screenleap does not generate a secondary pin. Technically anyone with the password can join the call. But, you are notified when someone joins the conference, and you can verify the caller if it is someone unexpected.
In 2017 Discord allowed users to share the screen between you and 9 colleagues, have a live chat, and share screen. Before 2017 one of the best share plugins was NerdyRedPanda. The plugin was subsequently disabled. The CloudApp is a screen recorder is used in Discord meetings. You can share the recording with your team members.
Does Google Hangout have screen-sharing?
Yes, Google Hangout does have a screen-sharing option.
- When you are in a Google Hangout session, click on the “Present Now” button at the bottom of the screen.
- You can select “Your Entire Screen” or “A Window” options.
- A pop-up will appear allowing you to select the window you want to share.
- Click Share.
Next steps with screen sharing software
So now since you have been acquainted with the popular screen sharing sites and software, you can scrutinize them and leverage them as per your requirements. It is advisable to visit the website of each of the apps to understand the features available for free and paid plans.
Once you are convinced and have read through the reviews, you can finalize and start using the software. The screen sharing software is gaining prominence essentially because of the rising count of remote professionals in the industrial sector as well as students in the academic sector. Cost-saving is now one of the driving factors of success and future growth.
Hence more and more companies and academic institutions are encouraging remote work. Working or studying remotely necessitates the frequent usage of online communication tools. Communication is never effective if it is not clear visually. The screen sharing software enhances this experience significantly, easing collaboration and coordination.