Remote Working is the latest trend in many companies and firms to foster employee satisfaction, cost reduction, and productivity benefits. Accessibility of skills at varied locations is also one of the driving factors for permitting working remotely. But it has its shortcomings which need to be dealt with maturity and smarter intellect to reap its worth in the professional world.
The major contributors for efficient remote working are greater collaboration, seamless internet connectivity, proper planning and time management. In this article, we will discuss the various remote working tools which professionals can adopt to overcome the shortcomings effectively.
What are the Key Benefits of using Remote Working Tools?
- Fast and smooth communication with the stakeholders, peers, supervisor and the team
- Increase in productivity by completing assignments within or before the deadline
- Constant accessibility during the work hours without any disruption
- Easy sharing of documents and other files related to the assignments
- Efficient time and work management
- Effective monitoring of the team and their work status
Best Remote Collaboration Tools for Teams
Remote working demands working with teams and stakeholders located in different parts of the world. It is very essential to ensure proper collaboration and seamless communication since they are not co-located at a single place.
UnRemot is one of the best remote working tools for collaboration using video and chatting features. This online platform virtually creates a similar environment as that of a physical workspace. It promises to make the team feel as though they are seated close by. UnRemot is made such that it relieves employees and managers of the problems of visibility and productivity losses. Finally, the platform automatically syncs with most of the day-to-day tools (mail, calendar, meetings, project management applications) to give the users a seamless working environment.
Pssst: UnRemot is giving out 2 months of free subscription to its early-bird users. Try it out if you want to enhance your remote working experience.
Slack is one of the commonly used tool for collaboration using messaging and chatting facilities. The team logs into a workspace and starts connecting through group chats or messages. The members can also exchange files between themselves. The collaboration is initiated by the admin or the owner who sends out a URL as an invitation to the others. It supports direct messaging, public and private group chats.
Slack is strongly integrated with Dropbox, Google Drive, GitHub, Zendesk and other additional 150 integrations for use.
Did you know?
Slack the short form of Searchable Log of All Conversation and Knowledge.
Also read: How to work from home successfully
3. Workplace by Facebook
The workplace is one of the remote collaboration tools offered by Facebook. It has several features like instant messaging, private and group chats, video calls, live video broadcast, and exchange documents. It supports 50 integrations with different enterprise tools like DropBox, Google Drive, Microsoft Sharepoint, ServiceNow, Zoom, Jira, etc.
Currently, Workplace is being used by almost 30,000 companies around the world, the prominent among them being Walmart, Starbucks, Booking.com, Royal Bank of Scotland, Heineken.
Remote Working Tools for Online Video Chat and Collaboration
Remote working professionals may either be present at a different location in the same city, different city or even a different country. They either select to work from home or at a co-working space. In all situations, there is an absolute requirement for visual discussions utilizing some of the good online collaboration tools for remote teams.
1. Google Hangouts
Owned by Google, Hangouts are one of the best tools for remote teams to collaborate, coordinate and communicate. It supports group chats, private messages, exchanging documents and pictures, audio and video calls. It essentially consists of two components – Google Hangouts Meet and Google Hangouts Chat. Users need to use their Gmail login id and password for accessing Hangouts.
2. Troop Messenger
Troop Messenger is a compact remote work tool for small, medium, and large enterprises.Team members can interact via instant messaging, audio and video calling, location and file sharing, and by creating unlimited groups on the go. This Slack alternative allows admins to add vendors, suppliers, and freelancers as orange members who get restricted access to the workspace. Troop Messenger can be integrated with essential apps like
Dropbox and Google Drive.
Zoom is one of the powerful online collaboration tools for remote teams to facilitate video conferencing, web conferencing, chats and even collaborating through mobile devices. The video quality is excellent with recording facilities. The teams can share their screens for editing or viewing presentations and documents online.
Did you know?
Zoom supports integration with two well-known remote work tools Slack and Skype for Business.
Join.me is one of the collaboration tools for remote workers for video conferencing, screen sharing, audio, and video calls. You can create your customized meeting link and send it to others for joining the call or the chat. The audio quality is good with recording facilities. The online screen sharing keeps the audience engaged enabling efficient and easy collaboration among the participants.
Appear.in is an effective video collaboration tools for remote teams. It is easy to access through a browser without the need of installing any software. You even do not need to register before accessing the features of the tool. At first, a customized room link needs to be created by the teams and then shared within the group for video conversations. The participants can share their screens for viewing any document or presentation online.
Remote Working Tools for Project Management
The success of remote working majorly depends on the management and organization of the project work and the team. A detailed plan needs to be prepared with a breakdown of tasks, activities, timelines, and owners. The project management tools provide easy access to the project plan and schedule to the entire team for tracking and completion of the assigned activities.
ProofHub is one of the popular remote work tools for project management. You can stop relying on email threads and concentrate on discussions at a single place in ProofHub. The tool enables you to create tasks, Kanban boards, Gantt charts, calendars for tracking schedules, and store documents and other files. You can even fill in your timesheets specifying the tasks performed along with the number of hours worked. It supports online proofing and generating reports for better project management and control. You can send out emails and chat with the participants.
You can define custom roles for restricting access to the documents, charts, reports, etc.
Jira is one of the best remote work tools for managing agile projects. Developed by Atlassian, Jira has a widespread customer base in over 122 countries. It has the features to define projects, tasks, activities, timeline and assigned person for each task. The users can fill in their timesheets under each task and mark completion once the assigned task is executed. The scrum boards available in Jira assist in deciphering the incremental values and outcomes of the sprints. Jira also has Kanban Boards to track the daily progress in each scrum call.
Jira provides users with two very important features. One is the roadmap it provides by providing burn down and burn up charts, Sprint reports of the team progress and performance, cumulative flow diagrams for any scope change or creep, Velocity chart. The second is the Agile reports which portray the detailed step by step performance of each sprint to undertake measures for faster completion.
Basecamp is one of the popular project management tools for remote workers owing to its user friendly features and real-time communication capability. It helps remote working professionals to keep proper track of their tasks through the usage of to-do lists, calendars, and file-sharing functionalities. It is a web-based application where the users can sign in for creating projects, tasks and tracking the progress of the items on priority and the assignments.
If you need to create subtasks, track the time against each task completed then Basecamp may not be the correct choice for you.
Asana is one of the best tools for remote teams when it comes to efficient work management and team collaboration. The remote working professionals can create and manage projects and their tasks in Asana easily. They can even assign tasks to their team members, mention the deadlines, communicate the same to the assigned person and track the progress of each task. The tool provides reporting facilities, file attachments, and file sharing as well. It supports integrations with Microsoft products and Gmail too.
Remote Working Tools providing Cloud storage services
Cloud storage services have gained immense popularity due to its powerful capacity to share documents, images, presentations, and spreadsheets of large sizes across multiple people. It saves the anxiety in sending large sized files in emails.
Box cloud storage application is one of the efficient remote work tools for cloud content management and collaboration. It provides extensive abilities to store different types of files with security controls, encryption facilities and compliant with the major security and audit regulations. It allows file sharing across the teams thus reducing the reliance on emails.
Did you know?
You can invite your team to access a particular file or folder in Box for editing, viewing, uploading documents or photos as per the permission granted.
Dropbox is one of the preferred and efficient remote working tools for storing files in the cloud. The application needs to be installed on your computer, laptop or even mobile devices. It can automatically sync up the files and folders from your devices into their servers. Dropbox offers a specific storage space free for users. Additional storage space and advanced sharing controls are provided on paid and premium subscriptions.
Did you know?
Dropbox users are granted 2 GB storage space for free. They are provided an additional 500 MB of storage space on recommending Dropbox to other users and when the referred person starts using the application.
3. Google Drive
Google Drive is one of the widely used remote working tools among professionals. Developed by Google, it supports file storage, file sharing and file synchronization across multiple devices. You can invite your team members for editing documents, presentations, spreadsheets, and any images through collaboration. The invitees are granted relevant access based on their roles by which they can either receive read-only or read/write facilities.
Did you know?
Google Drive provides 15 GB of free storage. The storage capacity can be increased by opting for the paid plans of Google Drive.
Remote Working Tools for Time Management
Remote working necessitates time tracking of the effort spent by the team for the assigned tasks. Due to the absence of in-person collaboration and monitoring, it is essential to invest in a tool where the members present across different locations can lock in their time and share with all.
Teamwork is one of the widely used time management tools for remote workers. They log in their time against the assigned tasks. You can enter the resource cost associated with each person and accordingly the expenses will be calculated. The non-resource costs need to be entered separately. You can generate the invoice based on the expenses and send it across to your client for payments. Teamwork supports different formats for reporting time – CSV, PDF or Excel.
2. Time Doctor
Time Doctor is one of the effective remote working tools for time management and tracking. It provides the time spent by each member to the granular level of projects, tasks, and sub-tasks. Based on the time entered you can easily calculate the invoices, bill your customer and pay your employees as per the business model of your work.
Time Doctor helps to track time spent on non-productive work and provide you notifications to return to your assigned work and thus avoid distractions. It helps you track detailed usage of time, thus providing the users to judge their efficiency and look for improvements.
3. Hub Staff
Hub Staff is one of the popular remote working tools when it comes to tracking the time recorded by your team, the tasks they are working on and the progress of the tasks. It provides an insight into the team bandwidth utilization percentage vis a vis the total amount of work. The main features of Hub Staff are recording timesheets, screen sharing and recording, employee task and time monitoring, invoicing, budgeting and billing.
Remote Working Tools for tracking Productivity
It is very important to track the productivity of each team member in a remote work environment to ensure that each individual is operating as per the needs. While being in the office you can observe the team in person and judge the productivity, working remotely will not permit that privilege. You need to extensively collect data online from the time to analyze the productivity percentage of the team.
Todoist is one of the best remote work tools for tracking the productivity of a team working remotely through its efficient to-do functionalities. It provides facilities to create a to-do list consisting of tasks and subtasks for each of the members within a remote team. You can add notes, set reminders, upload files, send notifications and generate a productivity chart.
iDoneThis is one of the user-friendly remote collaboration tools between teams to maintain a to-do list online and logging in their effort and time for the assigned tasks. It provides an email facility to remind the members to accomplish their to-do list within the deadline.