Remote work

Are you new to remote project management? In this post, you’ll find some useful tips and plenty of insight into how to be better at remote project management.

Introduction

It’s a huge responsibility when you have to complete a project and make it state-of-the-art. For this purpose, you need perfection in your job. You can bring a model to your job and can satisfy your client when you practice the best ways and use the best tools for your job.

Indeed, when dealing in billions, there is no chance and no percentage of taking risks. The entire investment gets multiplied by zero if the project gets late or does not meet the standards of the customer.

Isn’t it a mind-blowing factor? Yes! It is. But all you need is to look for someone who can help you and guide you regarding remote project management. We are here to lead you to a way where you can easily handle a difficult task.

Also Read: Problem solving activities | Everything you must know

Pick Up the Best Tools

Well, you have to pick up the best stuff available in the market. No, we haven’t pointed towards the shovel, wrench, or screwdriver. You are going to pick the top-notch material for your project. But some other tools will help you to conquer the field.

It would be best to have software tools for your team’s check and balance, management, and communication purpose. Software tools will reduce your workload and increase your efficiency. According to an analysis, there is an increase of 54% in the efficiency of those companies who have used software tools.

Management software tools will help you in dividing your project into smaller tasks. You can set milestones by using these software tools. Moreover, there will be a time frame adjustment that will point out the time you must have to complete a milestone. To bring the company-wide value, a project portfolio management solution should be integrated with human capital management, asset management, payroll software, a BI tool, etc. Its implementation costs range from $200K to over $600K depending on the required functionality and integration scope.

In this way, you can monitor the project’s completion. It will be a lot easier for you to estimate how much task is remaining when you have a record of the completed portion. And you can assure on-time delivery of the project receiving a great appreciation from your client.

If you have started work on your project, you have to mark the hazards and risks in your job. Suppose you need to make a chart of the possible dangers at your site and find out ways to eliminate or minimize them. Software tools can do this job for you as well.

Also Read: Voice echoing | A complete guide

Remote project management best practices

These points are worth remembering when you step at a construction site or are supervising a project being in charge of a task.

1. Make Master Plans with Discussion

It would be best if you made a plan that is a roadmap to your project completion. An old saying is, “If you fail to plan, then you plan to fail.” Your plan must be perfect. If there is any loophole in your planning, your entire company’s reputation will be at stake.

If you have successfully come up with an idea, you should have presented it to the other members and stakeholders. There should be a positive debate and discussion on the roadmap of how we can improve it. 

If all the stakeholders have passed the plan, then immediately move to its execution without wasting a single second.

2. Teamwork is the Key

There is no job that you can do alone. It would be best if you had a team to complete the task. If you don’t need anyone who can assist you, you are going against the flow. You must know that unity is strength.

Make sure that there should be no dispute from the leading positions of the project to the level of labor. In case of any dispute or lobbying, there are chances that your work might get delayed.

Also Read: Synchronous & asynchronus communication | A complete guide

3. Lenient With Your Employees

Your employees are your eyes, ears, and hands. You cannot take a look at every section at every minute, would you? Your employees are doing that for you. So ensure that you give them respect and treat them well. 

Don’t put extra load on them. It will lower the efficiency, and the interest of employees may also get reduced in the project. Please give them relaxation after some days of stressful work.

4. Call on Regular Meetings

You need to call regular meetings of higher authorities as well as the site in-charges. You have to inform the company of the progress by getting a briefing from the site in-charges. Your meeting must have a proper discussion. It should be at a fixed place at a fixed time and on a designated day.

It should not be a random gathering representing a hi-tea event. According to a report by Fuze, there is a loss of 37 billion dollars for meetings that have no fixed objective of gathering.

In days of covid, you can use the software available for communication like Google meet, Microsoft teams, or Zoom.

Also Read: Virtual water cooler | A how-to guide for everyone

5. Check and Balance

It would be best if you had to maintain a check and balance system. The review and balance system are for the financial as well as the progress of the work. You need to inspect the site by yourself. Also, check the attendance of labor at the site. 

Be very careful during the procurement of the material for the project as there are chances of corruption.

6. Documentation

Make a file of all the documents to maintain a record. It will help you check the details and expenses regarding the project, and it will help you at the time of the audit.

Also Read: Deep work summary | An ultimate read for best results

Are you ready to handle your remote pReroject?

We want to conclude here! We hope that you have grabbed the central concept regarding the use of software tools and best practices to manage your project. Now the ball is in your court. So are you ready to handle your remote project?

If you’re setting up your streaming equipment for the first time, it’s important to get everything right. Here is an article exclusively for you. Read on!

Fortunately, getting it right doesn’t have to cost an arm and a leg. It never hurts to have high-quality equipment, but that isn’t the only way to make sure your streams look great. People start streaming for all kinds of reasons. Some of them want to share their epic gaming experiences with their friends or fans.

Others want to webcam chat on a free video chat site like Camsurf. Unfortunately, a lot of people think that streaming just isn’t for them because the necessary equipment is so expensive. The good news is, you can get decent-quality streaming gear with almost any budget. 

In addition to equipment, you should make sure to get a few environmental factors right, like the lighting and background. Plus, you can even use common household items to improve the way you look and sound on-screen. Curious to find out more? Here are a few tips that will help you get the stream quality you always wanted – without breaking the bank.

Also Read: Home office set up | Everything you must know

1. Webcam Quality

This is where you could potentially spend the most money; it’s also where you could save the most money! You don’t have to spend hundreds on a fancy webcam by any means. Instead, you could probably find one that does the job for the price of a chill date night. There isn’t any way you can dispense with a webcam, but at least there are plenty of budget options.

Many computers come with their own webcams, but that won’t really cut it if you want to have good-quality streams. This is why a webcam is a must – but don’t worry! You should be able to find a pretty decent webcam at most price points. Now let’s get into the specifics.

What you need

• Your webcam should be able to record at least 30 fps (frames per second).
• Make sure the webcam has some kind of universal clip or stand. This will allow you to set it up at eye level, which is the best angle for streaming.
• You don’t need a 4k webcam for great stream quality; shoot for at least 720p resolution for high-resolution streaming. 

What you want

• Auto-focus is a good extra feature to have, but not strictly necessary for streaming. If you’re sitting at your computer, you probably won’t be moving around enough to mess with the webcam’s focus.
• More important than auto-focus is how the webcam can pick up an image when it’s very dark or very bright. Not everyone can have an ideal lighting setup, so you want a webcam that’ll work with what you’ve got.

Also Read: Distributed teams | A complete guide

2. Audio Quality

Having good audio quality isn’t as important as having a decent webcam, but it’s still something to pay attention to. This is the part where you can start introducing the DIY hacks, since sound quality also depends on your environment. 

If you have some wiggle room in your budget, you could even get a webcam with a built-in mic. However, this will probably only give you the bare minimum where audio quality is concerned. If you want that sharp sound that the professionals have, having a separate mic is the way to go.

Also Read: Voice echoing | A complete guide

What you need

• Good audio quality isn’t just about the mic; you also need a keyboard that won’t accidentally steal the limelight. A loud keyboard can easily drown out your voice, so make sure the one you’re using is quieter than average. 
• A condenser mic is better for small spaces, like whatever place you use for streaming. Getting a condenser mic is the best option since you want your audience to hear your real-time responses accurately. 

What you want

• The walls, floor, and ceiling will affect your audio quality, but you can change them if you need to. Not by remodeling, but by using blankets, towels, or rugs to “soften” the surfaces and reduce reverberations.
• If you feel like your audio is too harsh, it might not be the mic’s fault. Some strategically placed materials (off-camera, of course) could make all the difference.

Also Read: Video conferencing etiquette | A how-to guide for everyone

3. Lighting Quality

You can spend hundreds (or even thousands) of dollars on your lighting setup – or you could spend nothing at all. Why? Because light is light, and you probably have plenty of light sources in your own house. Sunlight looks the most natural, but you can’t depend on it to give you the right angle every time. That’s why it’s best to have your own lighting setup, so you can stream any time you want. 

What you need

• Whether you’re using a light fixture, a lamp, or the sun, the light itself needs to be diffuse. A direct beam will wash you out and make everything else in the frame look too dark. 

• The color of the light is important too. Even the most high-end webcams have a hard time with fluorescent light bulbs, so you definitely want to avoid them. Use incandescent or halogen bulbs for more neutral tones. 

What you want

• It’s easy to get flattering lighting with lamps. Point one or two at the wall in front of you, and the light will bounce back onto your face. 
• Avoid being backlit, as this makes it hard for your audience to see anything besides the light source behind you. 
• A darker setup is preferred by gamers. If this is what you want, simply use smaller lamps and don’t turn on the light fixtures you’d usually use.

Also Read: Virtual ice breakers | Everything you must know

The Takeaway

You don’t need to have the budget of a pro streamer in order to look like one on-camera. There are plenty of affordable webcams and microphones available online that will give the quality you want. You can even take advantage of sales or coupons if you have your heart set on a more expensive option. 

The point is, don’t let price tags get in the way of your streaming. Who cares if you have old blankets hanging on the walls? Your shiny new streaming setup doesn’t have to cost much in order to provide loads of fun!

Are you struggling with communication among your team members, when things went remote? Here is a guide to get things right with a perfect communication tool for remote teams. Read on!

No matter what business you operate in, teamwork is dream work. Naturally, if your team members fail to communicate and collaborate efficiently, your entire business falls flat on its outcomes and goals. This challenge aggravates even more when your team operates on a remote work scape.

But all hope is not lost. Today’s innovative communication tools ensure that remote working becomes the new normal.  The best part? Done right, it can even go on leveraging your overall team productivity and efficiency. So what are these game-changing communication strategies?

This post takes a deep dive into each performance-inducing communication module to create the smoothest workflow for your remote working team in 2021.

Also Read: Depth of knowledge | A priceless list of tips to succeed

Right communication tool

The core success of your team’s communication toolkit is made of a single element: how well your software can fulfill your communication goals. This makes fleshing out your true partner in a sea of productivity tools relatively simple. All you have to do is look for tools to solve or simplify your core communication challenges and tasks. 

Following the same core principle, we have hand-curated a list of top five tips and strategies to bring you closer to your ideal tools. As a bonus, we have shared our best market picks with you so that you can achieve this even faster. Let’s dive in. 

1. Document your communication methodology

One of the key indicators of an agile, high-performance remote team is robust and neat communications. This makes documenting your communication style and processes indispensable for maximum productivity. More so, it declutters your workspace and reduces communication gaps and redundancy. 

A knowledge base software can do wonders here. But how do you ensure you are making the most of your knowledge base software?

The following two elements will set you up for your desired destination. However, if you want to dive deeper, here’s Slite’s knowledge base software guide at your assistance. 

a. Set your communication goals

Putting down your goals of communication on paper for all your team members, existing and new, creates a more cohesive and unified vision towards interactions in your remote workspace. It enables you to have a high-level expectation and lays out your complete communication navigation system for your team. 

b. Document writing style 

Having documented a writing style helps to navigate your whole team to adhere to your company communication style and choice of words. More so, your remote employees can feel more connected to your core brand values.

Also Read: Problem solving activities | Everything you must know

2. Create a core communication toolkit

Having a core communication toolkit is essential for ensuring uninterrupted communications, whether real-time or scheduled. More so, adhering to a single communication system ensures your whole team is aware of the communication drill of your organization. Explaining and categorizing messages and communications based on priority and communication channels will ensure there is no delay or redundancy in your message flow. 

For instance, a Whatsapp group might look like a great way to do a quick group chat between team members, but if you are trying to collaborate over a common file that you would like to revisit at a later stage, Slack is a way better option. 

a. Decide core communication channel

Selecting your core communication channel is key to consistent, redundancy-free information transfer within your team members. Deciding a primary communication channel ensures your daily communication needs are fulfilled from a centralized system. This creates a clutter-free workspace where your productivity can thrive. This means whatever tool you settle for needs to be feature-heavy to qualify as your communication channel. Basecamp is a powerful tool to consider in this regard.  

b. Decide on the collaboration tools

With a core communication tool, creating a list of your go-to collaboration tool is immensely critical. No matter if your operations just involve your in-house remote team members or external partners, real-time collaboration applications ensure you can get your work done at the fastest possible speed. Google Workspace is unbeatable in this regard.

Also Read: How to fix voice echoing?| A complete guide

3. Adhere to guidelines

Only creating core communication tools is not enough for reaching maximum productivity. You need to ensure that you plan your communications regularly. This can be achieved by understanding the core goal behind your meetings and conversations and allot a dedicated time slot monthly or weekly basis.

This will create simplified, clean, and efficient communications between your team members. The best part? It will successfully take out the unimportant chats that your teams have in an entire month. There is no point in having endless discussions over a topic that you might not even deploy in your organization.

This means whatever chats you have must be prioritized to take them to a discussion level at first. Following are a few ways you can navigate this to the right destination.

a. Create official communication hours

There is no use of a live discussion when most of your team members are not active or the least focused during the day. This makes early planning of your discussion hours a key ingredient to have a successful discussion. Planning your team discussions needs to have two key considerations. All your team members are available and at their peak performance for the day.

b. Schedule meetings and calls

Create a culture of pre-planning and prioritizing discussion calls and avoiding meetings whenever you can. This will create so much room for productivity and automate your team management. The best part? You can get rid of micro-management and let your team fly solo yet tied together. You can use a free Google calendar to do this easily.

Also Read: Synchronus & asynchronus communication | A complete guide

4. Audit your past communications

If you cannot measure it, you cannot improve it. This makes regular audits of your communication activities, both scheduled and impromptu critical for optimizing productive work. A typical communication audit does not only help you find faults and gaps in your communication styles and spans but also reveals vulnerabilities of your choice of tools.

This means no matter where the fault is, be it in your operation process or the tools supporting it, you can always get your way around it. More than often, a productive auditing task starts with finding patterns in the past communications that boosted and dampened productivity and efficiency, respectively.

This can then be categorically divided into subtasks performed in different channels to develop creative ideas to improve the current situation. The following methods are a few ideas that you can readily implement to achieve your desired productivity goals.

a. Mention meeting goals

A recent survey revealed that meeting hours alone in the US cost a whopping $399 billion in 2019. This makes optimizing meetings and communications between team members crucial for maximum ROI (return on investment) and productivity.

Setting meeting goals and pre-planning your meeting durations can lay out a great start to optimize your current situation. But, a word of caution. You need to create the design as per your business’s unique needs. There is a ‘no size that fits all’ rule. Your business might work the best with long but low-frequency discussions. Or you might end up finding that short, high-frequency discussion sprints are the best way to scale.

b. Track inter-team communication hours

If there is one communication category that consumes valuable time after meetings, it is real-time team collaborations. This means tracking the daily activity of your team members for consecutive months can give you rich insights into the kind of conversations they are spending their time on.

Are the conversations concise and to the point, or are they deviating from the core message frequently? Answering these vital questions can give you room to improve with time. Toggl is a great tool to analyze your team’s interaction with different communication channels.

Also Read: Virtual water cooler | A how-to guide for everyone

5. Create a database of past team communications

One of the key reasons why teams fail to be agile is they lack a proven system of retrieving information and insights from past successes and failures. Thus storing and organizing data of past discussions and team meetings becomes critical for creating a robust communication system. This can be easily achieved by integrating tools and certain disciplines in your routine communication procedure. Here are a few promising ways to do so.   

a. Record your past meetings

The first thing you should do during your scheduled and ad hoc meeting hours is to put the record mode on. There is so much value that you can gain from this single activity. Recording meeting sessions not only help you to go back to your past discussion sessions but improves the focus and quality of meetings. 

Instead of dividing your meeting activities between discussions and note-taking, you can just focus on bringing the most creative ideas on board. Zoom is a great tool to do this. 

b. Archive chats

Having duplicate copies of your chat histories while collaborating with your team members is another critical communication point. No matter what tool you are using, whether it is Slack or Microsoft Team, putting tags and exporting complete conversation threads for future references can be a huge benefit in the long term.

Also Read: Deep work summary | An ultimate read for best results 

Parting Advice

The above tips and tools are sure to positively impact the way your remote team operates now. But if you need to bring sustainable teamwork, you need to look beyond tools. So what exactly can bring this change? An empathetic culture is all you need.

Just like your target audience, your team members need to be understood. Knowing their mindset and comfort zones will help you design communication programs that can bring the best performances both on an individual and team level. So now there is just one question to answer. When are you leveraging the above tips for building your communication toolkit?

Want to know how a personal office can be super effective in making you a successful professional? Read on!

Personal Office

A personal office typically means an office area belonging to an individual. It provides a working space for a professional to carry out different sorts of work-related activities. It helps you find a permanent address so that your clients know where to find you when required.

Also Read: Remote working tools | A comprehensive guide

What is a personal office?

A personal office is a working space used by a professional to perform different sorts of work-related activities such as meeting clients, working on deadlines, attracting more customers, organizing conferences, etc.

A physical office often needs to figure out things like personal office layout, personal office decor, personal office furniture, etc.  Virtual personal offices come without the hassle of setting up. Design home office online in quick and easy steps.

What is unremot virtual personal office?

unremot is a virtual personal office for professionals and small businesses to get their virtual workspaces publicly accessible. On unremot, one can request meetings, pick a free slot (like Calendly) and also conduct meetings (fully loaded with video calls & screen shares)

On unremot.com, professionals who are active in public-facing roles can create online personal offices (eg. unremot.com/@myname), which are public in nature and auto-integrated into their calendars (similar to Calendly).

At a single place, it allows anyone to pick free slots, schedule meetings, and also conduct video calls, without moving from emails to the calendar to the video conference tool.

For meetings, unremot = your (emails + calendar + Zoom) – all in one place, your personal office!

Also Read: What is a virtual office | Critical items that you must know!

Why do you need a virtual personal office?

unremot simplifies the experience of meetings for publicly active professionals by removing the friction of using three different products,

1. requesting for a meeting and time slot by email
2. scheduling it on a calendar
3. conducting it on a Zoom with a new URL every time

Because unremot offices are publicly available and remain as a unique and permanent URL, they are easily discoverable and remembered by everyone. Being part of unremot helps professionals and small businesses to enhance their online visibility and potential brand reach.

Also Read: Remote meeting | A comprehensive guide

Benefits of virtual personal office

Virtual personal offices are the need of the hour. It’s a unique and innovative solution that provides everything we need to work under one roof. Let us look into it different benefits and how they are revolutionizing the way we work,

1. Office online free provides multi-purpose spaces

The unremot virtual personal office provides a multi-purpose space to professionals for either work, attending meetings, setting up conferences, etc. It’s a one-stop shop for all your professional requirements. It can be your dedicated office, a meeting room, or work as a giant virtual conference room.

2. Dedicated virtual address for office personal

It gives you a dedicated virtual address for clients to reach out to you. No more switching between different platforms, and keeping tabs on everything. It lets you have a  dedicated virtual address for all your meetings, interviews, collaborations, and work. 

3. Personal office ensures no more meeting URLs and time limits

It saves you from the hassle of sending meeting URLs every time to set up a meeting. It’s as easy as finding a free slot on unremot, and going ahead and booking a meeting with the desired professional. 

4. Free office online allows anyone to access your calendar

This free online office allows anyone to access your calendar. A person simply has to visit your profile and open the “request a meeting” tab. Look for open slots from the calendar and choose the desired free slot. Your meeting is now booked.

5. Personal offices to have a single place for all meetings

The unremot virtual personal office allows you to have a single place for all meetings. No more jumping from Zoom, to Microsoft Teams, to Google Meet. Have everything in one place with the help of unremot. It makes the offices easier to manage.

6. Personal office space helps identify free slots and book appointments

Identifying free slots has never been this easier. unremot helps you identify the free slots of any person on the platform and helps you book appointments. Effortlessly schedule meetings and find open slots on unremot. 

7. Modern personal office loaded with screen share, video calls, and more

The modern office by unremot comes fully loaded with features such as screen share, video calls, and many more. Take your meetings, calls, and conferences without any hassle. And the best part is that all of this is available for free.

Also Read: Best Screen Sharing Software | A priceless list of tips to succeed

Professionals best benefited from virtual personal office

unremot is beneficial for anyone who is working remotely and constantly in meetings or wants to set up an online office. It is a modern work online office space that comes loaded with essential features. Here is a list of professions that are best benefited from unremot,

1. Lawyers can have a one person office

unremot is perfect for solo attorneys or law professionals. It allows them to have their own personal space to take meetings with potential clients. Choosing virtual offices works as a great cost-effective alternative as opposed to physical offices.

2. Tutors with one person office space

Online tutoring is very common these days and having a dedicated virtual space works best for freelance tutors. It gives them the space to share their screen, use video calling, etc with the students. Virtual offices can easily turn into a classroom when required.

3. Counselors with personal office desk

Many counselors are working virtually to engage with their clients these days. Having unremot virtual office ensures that your clients do not waste time trying to schedule a meeting with you. The unremot calendar can help them book open slots without any hassle.

4. Tax consultants with office work online

With unremot virtual office, tax consultants can easily have all their clients in one place. A dedicated virtual address ensures that your clients are not hopping from one application to the other. The virtual office helps clients identify free slots and book appointments.

5. Doctors who needs an online office

Doctors who provide online consultation can consider shifting to a virtual personal office. It helps to keep a record of all the patients in one place. They can use the office online to connect with patients irrespective of their location. It ensures secure remote consultations. 

6. Finance professionals looking for online office free

The unremot virtual personal office is ideal for finance professionals looking for free office online services. It helps finance professionals stay on top of their workload especially during the busy tax season. It is particularly useful when back-to-back client meetings are required.

7. Freelancers who need office live online

A lot of professionals are freelancing and the need for personal office space is often needed. The unremot virtual personal office allows them to carry their office with them wherever they go. It helps freelancers connect with new clients and maintain the existing ones easily.

8. Social media influencers who have personals online

Social media influencers often need to work with brands, coordinate with other influencers, create content, send pitches, etc. A virtual personal office space helps them coordinate different activities on a single platform. The unremot virtual personal office comes fully loaded with features.

9. Interior designers consulting on personal office design

Interior design consultants can benefit from unremot virtual personal offices to provide consultations to their clients online. Clients can visit the consultant’s profile and look for an open slot. Once they find a preferred open slot, book an appointment for a consultation.

10. Remote professionals looking for single person office space

Professionals who choose to work remotely are unlikely to have a physical space. In such scenarios it becomes difficult to juggle between different platforms to communicate with clients, colleagues, and customers. The unremot virtual personal office provides single-person office space.

What is a 9/80 work schedule? Here is a comprehensive guide on everything you must know. Read on!

9/80 work schedule

What is a 9/80 work schedule? A 9/80 work schedule is one of the best work schedules to maintain a work-life balance. It results in greater productivity and dedication to the organization. In this section, we will discuss the purpose of the 9/80 work schedule, how to create it, and 9 80 work schedule pros and cons.

Also Read: Flexible Hours | A priceless list of tips to succeed

What is a 9/80 schedule?

A 9/80 work schedule is comprised of three parts within a period of 2 weeks – eight days of 9 hours each, one day for 8 hours, and one day off. Summing up, you work for a total of 80 hours in 2 weeks.

Purpose of 9/80 work schedule

The purpose of 9 80 work schedule can be summed up below,

1. Promotes work-life balance among employees by following a 9/80 work schedule. Employees can allot more time to their family, kids, and pets.
2. Prevents excessive stress and brain drain out. Employees no longer experience mental stress and physical exhaustion
3. Enhances employee productivity and output leveraging a 9-80 work schedule. Thus leading to greater customer satisfaction, higher revenue, and increased market presence
4. Reduces infrastructure costs since employees are not required to be at the office 5 days a week for 8 hours
5. Grants flexibility of time and effort to the employees

Also Read: How to work from home | A comprehensive guide

9/80 work schedule sample

A 9 80 work schedule sample looks as follows,

First week

• Working from Monday to Thursday from 8 AM to 5 PM for example; a total of 9 hours each for 4 days
• Working on Friday for 8 hours instead of 9 hours, ending the first work week

Second week

• Working from Monday to Thursday from 8 AM to 5 PM, a total of 9 hours each for 4 days
• Completing working 9 days in hours total of 80, ending the second workweek schedules
• Friday is off along with the weekend

The calculation of hours as mentioned in the 9/80 work schedule example,

First week: 9 + 9 + 9 + 9 + 8 = 44 hours

Second week : 9 + 9 + 9 + 9 = 36 hours

Total = 44 + 36 = 80 working hours

Also Read: Remote Work Policy | Everything you must know

How to create a 9/80 work schedule?

Before initiating a 9/80 work schedule, it is crucial to analyze the goals, strategies, and objectives of your organization. Besides, the timezone and availability of your customers play a key factor to decide on the final 9 80 work schedules. The steps for creating a work schedule: 9/80 are,

1. Align your employees to a 9/80 work week

Your employees need to be comfortable with a 9 80 work week and must not be a surprise for them. Explain what does 9/80 work schedule means, the benefits of 9 hour work day schedule, and the off days. The details of the 9/80 work schedule must be transparent and clear.

2. Roll out a test 9×80 schedule

Roll out a test 9×80 schedule for 2 weeks to check employee feedback and comfort. Check whether the employees can grasp the concept of what is 9/80 schedule and can adjust to it. Answer all queries from employees related to the 9/80 work schedule.

3. Implement the final 9/80 work week schedule

Once the test rollout of the 9/80 work week is satisfactory, implement the final 9/80 work schedule. Specify the times of the workdays clearly through Corporate communication utilities. Mention Friday of 1^st week as the 8 hour day and the next Friday of the 9/80 alternative workweek as off day.

Also Read: Work life balance | A complete guide

9/80 work schedule template

To understand, what is a 9 80 work schedule, much better; let us refer to a 9/80 work schedule template for reference and guide. Typically a 9 80 work schedule example time card will look as follows,

Monday(M) – 9 Tuesday(T) – 9 Wednesday(W) – 9 Thursday(Th) – 9 Friday(F) – 8

Monday(M) – 9 Tuesday(T) – 9 Wednesday(W) – 9 Thursday(Th) – 9 Friday(F) – Off

The schedule repeats every two weeks. A diagrammatic representation of the 9/80 work schedule,

Calendar: June 2021

Sunday	Monday	Tuesday	Wednesday	Thursday	Friday	Saturday
		1	2	3	4	5
6	7	8	9	10	11	12
13	14	15	16	17	18	19
20	21	22	23	24	25	26
27	28	29	30	31	32	33

9 HOURS   8 HOURS   OFF

Also Read: Free Invoice Software | Critical items that you must know!

9/80 work schedule benefits

The 9 80 work schedule benefits are immense. More and more companies are therefore focusing on the thought of implementing a 9/80 work schedule. Let us discuss now how deploying a 9/80 work schedule option will act as an advantage for your company in comparison to a 36 hour work week.

1. Mental wellness enhances with 80 hour work week

An 80 hour work week or two, reduces the work pressure and mental stress. The mind and the brain can rest, important for enhancing concentration and dedication to work. It is one of the greatest 9 80 work schedule benefits.

2. Productivity of employees gears up working 80 hrs a week and next

Working 80 hrs a week and next in a 9/80 work schedule boosts up the productivity and efficiency of the employees. The tasks are completed within the stipulated time, thus reducing the costs and increasing the revenue of the organization.

3. 9-80 schedule improves work-life balance

Employees can focus on their personal life in a 9-80 schedule. They can able to balance their time appropriately, leading to a happy and comfortable life. They stay more dedicated and committed to work. It is one of the significant 9 80 work schedule benefits.

4. Flexibility in time through 980 work schedule

In the 980 work schedule, you may either opt for a Friday or Monday day off in the second week. So there is ample opportunity for flexibility. Companies can decide on the workdays and off days depending on the comfort of the employees. Besides, you do not need to pay for 9 80 work schedule overtime as the workload is well balanced.

5. Reduces commutation with a 9 hour work day schedule

In a 9 hour work day schedule, employees are provided with 2 days off on a weekday. That reduced commutation troubles and expenses. This is one of the 9 80 work schedule benefits both for the employer and the employee.

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Disadvantages of 9/80 work schedule

Before you implement a 9/80 work schedule, you must understand the cons too. The knowledge of the disadvantages will assist you to decide whether you are fine to compromise with them. Besides, it helps to answer queries from employees while trying to define what is 9/80 work schedule.

1. Presence of inadequate employees in 9 80 schedule

Since there are 2 days off on weekdays in a month, there are chances that employees may not be present sufficiently to assist customers. With businesses and firms promised to operate 5 days a week, there are potential opportunities for customer dissatisfaction.

2. Personal schedule conflicts in a 90 hour work week

Due to a shift from 8 hours per day to an 80 to 90 hour work week of two, employees may fail to adjust their activities. It may lead to disbalance in their regular personal commitments, which may not gel with the employees.

3. Unavailability of external stakeholders in a 9/80 alternative workweek schedule

The availability of customers and vendors of a company may not be in sync with the timing of a 9/80 alternative workweek schedule. Interactions and collaborations may be missed out. This may lead to a delay in work completion. You have to let your stakeholders know what is a 9/80 work week to avoid such a situation.

4. Leaves may be costly in a 9×80 work schedule

In a 9×80 work schedule, employees are offered one day off in 2 weeks. Now if any of them apply for leave due to emergency reasons or personal issues, you immediately lose additional 9 hours. It has a direct effect on productivity; one of the major disadvantages of a 9/80 work schedule.

5. Less time at home in a work schedule 9/80

Transforming from an 8-hour work schedule to a work schedule 9/80 will lead to employees spending less time at home. Hence there are fewer chances of employees being available for any emergencies during the off days and weekends.

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Payroll in a 9/80 work schedule organization

The payroll in a 9/80 work schedule organization needs to run in two consecutive weeks. You have to particularly split the hours of the single 8-hour workday in between the weeks to balance the day off in the second week. Here are the key facts to consider while running payroll in a 9/80 work schedule

1. A 980 schedule workweek

In a 980 schedule, the first workweek ends on Friday at noon and the second workweek commences. It is followed in the 9/80 work schedule California and many other states of the US. Hence the first pay week is considered for 44 hours and the second for 36 hours.

2. Leaves, holidays, and vacations in a 9/80 workweek

In a 9/80 workweek, leaves, holidays, and vacations on Mondays till Thursdays are counted as 9 hours. Whereas those occurring on Fridays are considered as 8 hours. Your payroll needs to consider the days for the calculations.

3. Overtime calculations while working 90 hours a week and next

While working 90 hours a week and next, overtime calculations are dependent on the days. Mondays till Thursdays, if employees work more than 9 hours a day or if they work more than 40 hours within Friday noon on the first week, then it’s overtime. The second week is the same from Mondays till Thursdays, or on Friday if it exceeds 36 hours.

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What is a 4/10 work schedule?

In a 4/10 work schedule, employees work for 10 hours a day for 4 days unlike a 9/80 work schedule or the standard 5/40 work schedule. The employees are granted 3 days off each week in a 4/10 schedule. The shift in a 4 10 schedule is normally 7 AM till 5 PM.

What is a 5 4 9 schedule?

A 5 4 9 schedule is planned biweekly. Employees work 9 hours for 8 days and 8 hours for 1 day and then one day off biweekly within the pay period. The day off is granted usually on the second Friday similar to a 9/80 work schedule.

What is flex 9/80?

A flex 9/80 schedule doesn’t follow the typical compressed structure of a standard 9/80 work schedule. It allows flexibility of completing a total of 80 hours within 2 weeks. The hours worked each day and the day off is adjusted as per convenience. The Lockheed martin 9/80 work schedule functions similarly.