Rejection Letter | How to write a rejection letter explained with 25 samples!

Sending a rejection letter is almost like firing someone. It’s tough. But, here is a list of 25 sample letters that you can use to make the process easier. Read on!

Rejection Letter

A rejection letter is a method of informing professionals of them being denied for a particular job position in the company. But how to write a rejection letter or how to write an email declining a job?

The tone of the rejection message must be polite and respectful. In this article we will discuss the different ways of writing a reject letter, application rejection letters samples, denying a claim letter examples, and rejection letter examples for easy reference.

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Key items to be included in a job rejection letter

Before drafting a job rejection letter, it is crucial to understand the key items to be included in the rejection letter. Enlisted below are the important elements of inclusion,

1. A thank you note for applying for the job position
2. A clear note specifying that the candidate is denied an offer
3. An appropriate and valid reason for denial
4. Mention in brief the strengths and the weaknesses of the candidate in a positive tone
5. Wishing luck for future endeavors

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Why a formal and polite rejections letter is important?

You must be thinking about who does a rejection letter need to be formal and polite. Well, there are various reasons to pen down a rejection letter with a warm and comfortable tone.

1. Heralding the company branding and prophecy is crucial; hence a professional offer rejection letter must be sent to the candidates
2. A nice rejection letter assists individuals in recognizing their weaknesses and working on them
3. Lastly, you can maintain healthy relationships with candidates by sending out a polite application rejection letter

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Top 25 rejection letter sample collections

In this section, we will talk about rejection letter sample, templates, and examples for writing a rejection letter that is professional and simple. You can refer any of them for drafting a rejection letter depending on your preferences and needs. Enlisted below are the top 25 employment rejection letter samples.

Sample rejection letter after interview

The key ideas that need to be incorporated in a rejection letter after interview are,

1. A note of thanks at the beginning for attending the interview is ideal to be mentioned in a rejection letter
2. Show gratitude for showering interest on the company and the applied job position is a good inclusion in a job interview rejection letter
3. Inform politely about selecting an alternate candidate more suitable for the position; a good way to be polite while writing a job candidate rejection letter

A good rejection letter template

A good rejection letter template must inculcate the following ideas for assisting to draft a well-documented rejection letter,

1. Classic Template for letter of denial – note of thanks, inform the decision and wishing best of luck for the future
2. Warm template for polite rejection letter – thanks note for applying for the job, inform about the rejection and notify about alternate positions
3. Feedback template for letters of refusal – feedback on the strength and weakness of the candidate and suggestions for further improvement to reconsider the position applied for.

A sample applicant reject letter

Here are some examples of how to write an applicant reject letter,

1. Speak about the huge number of applications received as a starting point in the rejection letter for job applicant
2. Inform about selecting a candidate with qualities close to the job requirements in the reject message
3. Write out a note to contact back in case of any queries, a goodwill gesture to mention in a rejection letter

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Job offer rejection letter examples

Enlisted below are some examples for writing a perfect job offer rejection letter,

1. Be prompt in sending out the rejection letter and not hold up the candidate
2. Be polite and courteous in your approach while writing a job denial email or letter
3. Be concise and brief while specifying your decision and not an elaborate one in your offer rejection email or letter

A professional reject letter template

A reject letter template must comprise of the following key elements for writing out a professional rejection letter,

1. Appraise the candidate about the qualities and strengths before mentioning the decision in the regret letter for job
2. Acknowledge the time invested in applying for the job in the refusal letter for job offer
3. Mention the news of refusal very politely while writing a rejection letter to applicant

Professional employment rejection letter examples

Some examples of a professional employment rejection letter are illustrated below,

1. Always address the candidate by the full name in the rejection letter
2. Specifying the number of applications received is also a good way to write in a letter of rejection for job
3. Wish luck to the candidate for a future job hunt in a professional rejection letter

Concise interview rejection letter template

A good way to curate a concise interview rejection letter template is to follow the ideas mentioned below,

1. Express thanks and gratitude to the candidate in a job application rejection letter
2. Share the thought that you have selected a candidate with more experience in the employee rejection letter
3. Wish best wishes for the future at the end of the rejection letter

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Job rejection letter samples

Here are few job rejection letter samples for you to refer to, while writing a rejection letter,

1. “Thank you for applying for the job. We regret to inform you that we could not accept your application…”
2. “It was a pleasure speaking with you and we respect your precious time. We had about 10 applications for the position and we selected a better candidate…”
3. “Appreciate your time for attending the interview. .. We are sorry to inform you that we have opted for a person with more hands-on experience..”

How to start writing a reject letter for job

Let us focus on how to start writing a reject letter for job,

1. Mention the date at the beginning of employment rejection letters
2. Address the person by the full name in an email rejection letter
3. Better to keep the content of the denial letters brief

The key sections of a job applicant rejection letter

The key sections to be included in a job applicant rejection letter are,

1. The address section is a must when you think of how to write a rejection letter for a job
2. Introduction section with a thanks note is a must in a rejection letter
3. The main body of the application denial letter where you mention the decision for rejection and the reason

Conversion tone of a job decline letter

While writing a job decline letter, the conversational tone is crucial. Here are some ways of setting up the tone in a rejection letter,

1. Words used in the subject line for rejection email must be professional
2. Use polite words when you think of how to write a job offer rejection letter
3. Be kind and gentle while mentioning the rejection in an employment denial letter

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Stating reasons in rejection letter before interview

Some samples of rejection letter before interview for writing the denial reasons appropriately in a rejection letter are stated below,

1. Lesser years of experience can be a way on how to reject politely in an email sample
2. Insufficient requisite qualities as a reason in a resume rejection letter
3. Selecting a better candidate is also one of the best reasons to be written in a post interview rejection letter

Sample rejection letter for job to write a thanks note

Writing a thanks note is an important part of a rejection letter. Here some samples to be written in a rejection letter for job,

1. Express thanks for applying for the position while you spell out an application denial letter
2. Show gratitude for appearing for the interview – a good inclusion in a job rejection letter after interview
3. Usher in good wishes for a better future while drafting a sample employment rejection letter

Sample candidate rejection letter for hiring in an online business

Hiring in an online business is different as it needs knowledge of the social media algorithms. So when you wrote a candidate rejection letter for an online business, you can specify the following,

1. Less experience in content writing is one of the reasons for a job rejection letter template
2. Minimal knowledge of social media algorithms can be a way to reject in not hiring letters
3. Barely any knowledge about SEO is another good reason to reject in a letter declining offer for jobs

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Candidate rejection letter sample for advertising business

A candidate rejection letter sample for advertising business must contain the following,

1. Mention politely about the lack of marketing skills in the candidate while writing a rejection letter
2. Specify the knowledge deficiency on campaigns in applicant rejection letter samples
3. Write on hiring more experienced professionals in a sample denial letter

A decline letter sample for Travel and Hospitality Business

A rejection letter or decline letter sample for the Travel and Hospitality business can preferably comprise of,

1. Reason of rejection as lesser knowledge on different regions of the world in employment rejection letter after interview
2. Lack of experience in hospitality as a reason in a rejection letter for job offer from employer
3. Wish the candidates good luck for the future while writing a regret letter sample

A job applicant rejection letter sample for manufacturing business

A job applicant rejection letter sample for a manufacturing business can be written with the following ideas,

1. Lesser knowledge of mechanical jargons as a reason while writing a rejection letter
2. Less experience in handling mechanical equipment as an alternate reason as in how to write a refusal letter
3. Suggest improving weaknesses as you draft a rejection letter format

A job offer rejection letter sample for a hi-tech company

A job offer rejection letter sample for a Hi-Tech company can go like this,

1. Offer a note of thanks for applying for a job position in the Hi-tech domain in a respectfully decline letter
2. Share the inability to hire in the position due to lesser experience in digital technology in a rejection letter
3. Wish luck for a better future as you draft a sample rejection letter after interview

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A job refusal letter sample for retail

A sample job refusal letter while hiring in a Retail organization can contain the following,

1. Insufficient knowledge of retail selling concepts can be a reason in the claim refusal letter sample
2. Less experience in the retail domain can be another reason to mention in a rejection letter
3. Show gratitude for appearing in the interview while drafting a sample rejection email after interview

An applicant rejection letter sample for banking and financial services

For the Banking and Financial Services company, an application rejection letter sample can comprise of the following,

1. Lack of knowledge in accounting concepts can be a reason for writing a rejection letter or rejection email for job
2. Less experience of working in a banking domain can be mentioned in a candidate rejection email after interview
3. Shower thanks for applying for the job in a sample candidate rejection letter

A sample applicant rejection letter after interview for remote professionals

A sample application rejection letter after interview specifically while denying remote professionals,

1. You can mention about lack of knowledge on remote conferencing tools as a reason for denial as in how to write rejection letter
2. Less experience of working as a remote professional as a means to deny in how to reject politely in an email sample or letter
3. Wish best wishes for the future to the candidate while drafting a rejection letter

Sample denial letters for jobs in sales

Some sample denial letters for jobs in sales positions are suggested to contain the following,

1. Minimalistic experience in winning sales deals as a denial reason in a sample job rejection letter
2. Less experienced in a sales role can be mentioned in a rejection letter
3. Offer a thanks note to the candidate in an application rejection letter template

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An employment decline letter in the insurance business

An employment decline letter or rejection letter for denying a candidate in an Insurance business can contain the following snippets,

1. Less idea of insurance products – a reason for denial in did not get the job letter
2. Less experienced in the insurance business, one of the reasons how to write a decline letter
3. Open up chances for applying for future opportunities in the letter of declining a job

A sample interview decline letter for contractual employees

For candidates being interviewed for contractual jobs, a sample interview decline letter or rejection letter can be consisting of the following ideas,

1. A note of thanks for agreeing to offer for contractual jobs is a must inclusion in a not hiring you letter
2. A reason for denial can be minimal knowledge of working in a contractual job – a way on how to write a job rejection letter
3. State about hiring an alternate experienced candidate in the regretting letter sample

A sample job application rejection email for part-time employees

While recruiting part-time employees and denying the job offer, a sample job application rejection email or rejection letter must contain the following,

1. Gratitude for applying for a part-time position as one of the mandatory points on how to send a job rejection email or letter
2. Lesser experience of working in a part-time role as one of the reasons on how to write a rejection email or letter
3. Be transparent for future open positions the candidate an apply for – good to be included in an employment rejection letter sample

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How to reject a job application politely

The best answer to this question while you pen down a rejection letter is to use kind and gentle words. Never put up the denial words or reason at the beginning when you write a candidate rejection email sample or letter. A letter rejecting a job applicant should mention a note of thanks. The rejection reason must include positive notes and a professional tone, be it a job rejection email template or letter.

How to tell a candidate they were not selected

In a rejection letter sample or didn’t get the job thank you letter sample, refrain from using harsh words. It is suggested to mention the strengths and weaknesses in a rejection job email or letter. Spell out the idea of hiring an alternate candidate as a reject message. You can be open for future job positions while writing a job rejection email sample or letter.

How to write a rejection letter for a job offer

You can refer to the rejection letter templates and not hired letters examples mentioned in the sections before for a better idea on this. The main idea is to be compassionate in speaking out the refusal words to not bring in an unfortunate relationship. Respecting the company’s brand and professional aura is important while writing down a denial letter. Mention the rejection reasons focused on weaknesses and experience level.

How to write a rejection email for a job offer

Ensure the names and email ids are mentioned appropriately while sending out a rejection letter in an email. The words need to be polite and reasons expressed in clear and concise terms. Keep it brief when you think of how to write a rejection email for a job.

Important Facts to note: The examples, samples, and templates mentioned in the article are applicable even if you write a claim refusal letter sample, sample refusal letter to customer, a letter to write when you don’t get the job, rejection letter to employer, thanks but no thanks letter and even regret letter for unable to quote.