Megha Goel

Going to write your two weeks notice letter? Here’s a complete guide with tips and templates to help you write a great letter.

Two weeks notice letter

A two weeks notice letter is an opportunity to leave your current job in a positive and professional manner. This letter is seen as formal resignation from your position. This article will explain the purpose behind two week’s notice, how and when you should write the letter.

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What is two weeks’ notice?

Two weeks’ notice is a formal way of informing your current employer that you would no longer be continuing in the current job position. Two weeks notice letter is commonly given in writing stating the date of your last day along with the resignation.

Purpose of a 2-week notice letter

The purpose of the 2-week notice letter is to submit your resignation and leave the job on good terms with the employer. It gives employers sufficient time to find your replacement and train someone for the role.

Serving a 2-week notice is a common courtesy and would also increase your chances of getting a favourable recommendation letter. Giving a two weeks notice letter helps in maintaining positive professional relationships.

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When is the right time to give a 2 weeks notice?

Every company has a different policy when it comes to resignation. Few companies would want their employees to leave immediately after receiving the resignation letter, however, some companies need time to find the replacement.

In such cases, it is a must to submit a two weeks notice letter and serve the 2 weeks notice period. Two weeks Notice period violation may lead to repercussions.

Must include items in a two weeks notice

Two weeks notice letter is an official way of informing your employer that you will be resigning from your current position. While drafting your two weeks notice, these are the points that you must consider including,

1. Include your name, date, address, designation, and subject line
2. State your resignation
3. Mention the date of your last day
4. Provide a brief reason for resignation (optional)
5. Statement of gratitude towards the company and the boss
6. Offer help or assistance to make the transition smooth
7. Assurance to complete pending projects as time allows
8. Close with your signature

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How to write a 2-week notice with tough management?

You must always bring the professional relationship to an end with the resignation letter, despite the circumstances. You can even choose to elaborate on this in your two weeks notice letter but make sure it doesn’t turn into a rant.

1. Date of writing a 2-week notice

How to write a 2-week notice with tough management? Start by adding the date of writing the two weeks notice letter and include your last working day as well. Your last day can be calculated based on 14 days from the day of submitting the notice.

2. Highlight your time with the company in the two weeks’ notice

While writing two weeks notice letter, create an overall positive line about your time in the company. State that the time spent has been satisfactory, and productive. Add if there are any other positive aspects that you witnessed during your tenure.

3. Putting in your two weeks with the reason for resignation

Next thing is to figure out how to write a 2-weeks notice including reasons for resignation. Write 1-2 lines stating what made you resign from your position and why have you decided to discontinue. Keep the reason short and straightforward.

4. Brief description of issues in the 2 weeks resignation letter

Provide a brief description of the issues you were having at the job and why you are not able to continue with the position further. Do not be too bitter in your two weeks notice letter and try to keep things to the point.

5. Provide written two weeks notice

If you do not wish to have a verbal confrontation with the manager, the best way is to send a written notice to the employer. Make sure to have all the must-include items in the two weeks notice letter and provide your last day of work.

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How to write a two-week notice with friendly management?

Writing a two week notice letter is a common courtesy before you leave your job. It gives employers time to find the replacement and avoid any disruptions in the work. Here is how to write a two-week notice with friendly management,

1. Have a conversation with your manager before giving a two-week notice

Leaving a job is always hard especially if you had the best management and colleagues. It is important to leave on a good note, which is why you should have a conversation with your manager before handing him your two weeks notice letter.

2. Give two weeks notice in person, if possible

After figuring out how to write a two-week notice, try to hand over your two week notice letter to the manager in person. Do not rely on mail services to do so. It would help create a positive impression on the manager.

3. The formal 2-week notice must include your last day

The most important thing to remember while figuring out how to write a two-week notice, to not forget to include your last day. The last day can be calculated 14 days from the day of submitting two weeks notice letter to the employer.

4. The best way to give 2 weeks notice is short and positive

How to write a two-week notice letter? Make it brief and full of positivity. Make sure to thank the company and the employer for their overall support during your time in the company.

5. Offer your help during two weeks notice

End your two-week notice letter, by offering assistance and help to make the transition as smooth as possible. You can also offer to train the replacement before leaving the job. Remember, last impressions matter as much as the first ones.

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Two weeks notice templates for references

If you have decided to leave your current job, it is customary to provide a two weeks notice letter to your employer. Make sure to keep the letter short and positive. Look at the different two weeks notice templates for your future reference.

1. Two-week notice template on email

Dear Sir/Madam

Please accept this letter as a two-week notice of my resignation from [company]. My last day will be ___________.

[Statement of gratitude]

If I can be of any help to smoothen the transition process in any way, please let me know.

Sincerely,

[Name]

[Designation]

2. Two weeks notice example formal letter

[Supervisor’s name]

[Comapny name]

[Comapny address]

Dear Sir/Madam

Please accept this letter as a two-week notice of my resignation from [company]. My last day will be ___________.

[Statement of gratitude]

I will be happy to facilitate the transition process.

Sincerely,

[Signature]

[Name]

[Designation]

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3. Two weeks notice letter example for part-time jobs

[Today’s date]

[Name of Recepient]

[Address of Recepient]

Dear ________

I am writing to formally inform you about my resignation from my position as a Part Time __________ at _________. My last day will be _________.

[Thanks & Gratitude note]

Sincerely,

[Signature]

[Name]

[Designation]

4. Two weeks notice example for friendly management

Dear __________

This letter is to sadly inform you about my upcoming resignation from my position as _________ at __________. My last day or work will be __________.

[Thanks & gratitude]

I would be happy to assist to ensure a smooth transition.

Sincerely,

[Signature]

[Name]

[Designation]

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5. Simple two-week notice letter as a text message

Dear _______

Regretfully, I am submitting my resignation from the post of _______ at _______. My last working day would be _________.

[Thanks & Gratitude note]

Please reach out to me for any further assistance to make the transition easier.

Sincerely

[Name]

[Designation]

6. Resignation letter samples 2 weeks notice

[Today’s date]

[Name of Recepient]

[Address of Recepient]

Dear ________

I am writing to notify you of my resignation from my position as a __________ at _________. My last day will be__________.

[Thanks & Gratitude note]

I wish you & company all the best.

Sincerely,

[Signature]

[Name]

[Designation]

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Likely after-effects of giving two weeks notice

There are several different repercussions of submitting two weeks notice letter. Few companies might ask their employees to leave immediately while some might request more time to help with the transition process. You have to be prepared for all kinds of situations.

1. Accept two weeks notice resignation letter

After giving two weeks’ notice, the best possible scenario is that your two weeks notice letter is accepted positively. You are asked to close your pending projects and work items in the next 14 days and leave the organization without any complicated legal issues.

2. Receive counter offer after giving 2-week resignation letter

Once you have given your two weeks notice letter, your employer may present a counteroffer to keep you in the company. It might be in the form of increased compensation, better benefits, higher positions, more vacation time, etc.

3. Asked to leave immediately post 2-week notice email

Another scenario that may arise after giving two weeks’ notice is your employer asking you to leave immediately. In such cases, you might become eligible for unemployment insurance. Few industries want their employees to leave immediately after giving two weeks notice letter.

4. Asked to serve only one-week notice

Giving two weeks’ notice is considered a common courtesy but sometimes the employer may ask you to leave early and serve only one week’s notice. Such types of cases arise when the work transition is completed early after giving two weeks notice letter.

5. After giving a letter of two weeks notice, transition help

After giving two weeks’ notice, you will be expected to help your employer during the transition phase. It might include training the replacement, closing pending projects, handing out important documents, etc after giving two weeks notice letter to the employer.

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Things to avoid while giving 2 weeks notice

It is important to leave your job gracefully. Words can spread quickly if you decide to leave a workplace on bad terms. Make a good last impression while writing two weeks notice letter. Few things you must avoid while giving 2 weeks notice,

1. Don’t be negative in your two-week notice email

Avoid any kind of negativity while giving 2 weeks’ notice. Your time at the company might not be pleasant but ending with grudges is not advisable. Thank everyone for the opportunity and offer your help while writing the two weeks notice letter.

2. Don’t forget to express gratitude while writing two weeks notice

Express your gratitude towards the company and the supervisors while giving 2 weeks’ notice for providing you with the opportunity and supporting you during your work tenure. Avoid any negative comments about colleagues or supervisors in the two weeks notice letter.

3. Don’t fail to make two weeks notice letter short and sweet

Nobody wants to read a bulky email with lots of information. Avoid writing a long email and rather keep things to the point. Ensure that the two weeks notice letter comes off as positive and avoid any hard feelings.

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4. Don’t forget to offer help during the professional 2-week notice

While giving your two weeks notice letter to the management, it is always professional to offer help for a smooth transition of your role to another person. Offer assistance while giving 2 weeks’ notice in the form of training, etc.

5. Don’t list resignation reasons in your two weeks notice paper

There is no necessity to list out the reasons for your resignation while giving 2 weeks notice letter. If you are on good terms with the manager, inform them separately about your decision and why you have decided to leave.

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What to do if you give two weeks’ notice and they ask you to leave immediately?

Many employers might ask you to leave immediately after you have handed out your two weeks notice letter. This is perfectly legal and is more common in the industries where companies are worried about their competitors.

Do you have to give two weeks’ notice legally?

There are no federal or state laws that require you to give two weeks notice letter to your employer before leaving. However, it is considered as a common courtesy and an act of goodwill to give them enough time to find a replacement.

Is giving two weeks’ notice on a Monday a good idea?

The best time to hand over the two weeks notice letter is at the end of the day, and on a Monday or Tuesday. Resigning on Monday or Tuesday helps employers as they will be in a better business frame of mind.

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Do I have to give 2 weeks’ notice for a part-time job?

It is not legally required to give 2 weeks’ notice while leaving a part-time job but sending a two weeks notice letter is a more professional thing to do. It avoids burning any bridges and leaves the job gracefully.

Are two weeks’ notice 10 or 14 days as per the law?

There are no laws requiring employees to give two weeks’ notice, however, a two weeks’ notice usually means 10 business days. But in the end, it depends on your employers how they want to handle the resignation letter.

Should I give 2 or 4 weeks’ notice as per the law?

There is no law stating that an employee should provide notice before leaving. But you should give at least 2 week’s notice to your employer as a common courtesy. Giving two weeks notice letter helps them find a replacement.

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What to say in a two-week notice?

A two weeks notice letter should include that you are resigning from the job along with the last working day. Mention your gratitude towards the company and the employer and offer help to make things easier for them while they go through the transition.

How to word a two-week notice?

A two-week notice letter can either be sent by email, or in a letter format. Here are few things that you must consider mentioning,

1. State your resignation
2. Include your last working date
3. Add a statement of gratitude
4. Offer help/assistance
5. Close with your signature

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What are the key stipulations of labor law’s two-week notice?

There is no labor law requiring employees to give a two-week notice. The notice period should be mentioned in your work contract and it varies from company to company. Submit your two weeks notice letter based on your contract.

How to give 2 weeks’ notice verbally?

Read your work contract to see if your employer expects you to give your notice verbally or in writing. A breach of contract may lead to legal actions against you. If it is acceptable, schedule a meeting with your boss and state your resignation.

How to calculate 2 weeks’ notice?

Two weeks is 14 days from the day of submitting your two weeks notice letter to the employer. These are not business days but regular days. For e.g, If you hand over your notice letter on 1st April, the end date would be April 15th.

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How to give two weeks’ notice in person?

The best way to give a resignation professionally is to inform your boss first. He shouldn’t hear it from other employees. After citing your reasons, you can drop a formal two weeks notice letter along with the last working day.

Want to know how to set your leadersgip philosophy? In this post, we deep dive into leadership philosophies for entreprenuers and managers.

Leadership philosophy

A leadership philosophy refers to an individual’s belief system, principles, and sentiments that they use to lead others. Having a leadership philosophy not only promotes individual success but also helps in creating a predictive working environment for everyone. In this article, we will learn more about leadership philosophy.

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Who is a leader?

A leader is someone who is capable of influencing a bunch of people into working towards a common goal. They set a direction, build an inspiring vision, and create something new. They help others and themselves do the right thing. A great leader exudes self confidence.

What is a leadership philosophy?

A leadership philosophy is a structured approach of how a leader should behave and the sources of their power. Leadership philosophy is a way of thinking and behaving. A well laid leadership philosophy is the key to successfully run a team, organization, or business.

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8 leadership philosophies

Knowing your leadership philosophy is important as it determines how you affect those who are working under your leadership. Ready to know which leadership philosophy suits you the best? Here are eight common leadership philosophies with their own pros and cons. Pick the one which suits your needs and personality:

1. Democratic leadership philosophy

Democratic leadership philosophy is the leadership philosophy based on public democracy – the decisions are made by the leader based on the input of each team member. Although the final decision is in the hands of the leader, each team member has an equal say on the project’s direction.

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2. Autocratic leadership philosophy

Autocratic leadership philosophy is the leadership philosophy that  works in the opposite manner of democratic leadership philosophy – the leader takes decisions without taking any inputs from the team members. Employees are neither consulted nor considered prior to a change in project’s direction and are expected to adhere to the leader’s decision.

3. Laissez-faire leadership philosophy

The french term “Laissez-faire” translates to “let them do”. Leaders who follow Laissez-faire leadership philosophy put all their trust in their employees and give them the authority to take major decisions. It is the least intrusive form of leadership. Leaders make no major policies around work hours or deadlines.

4. Strategic leadership philosophy

Strategic leadership philosophy is a preferred leadership style in many companies as it supports multiple types of employees all at once. However, it might sometimes get difficult as leaders are unable to keep a balance between what is best for the company and supporting everyone’s ideas.

5. Transformational leadership philosophy

Transformational leadership philosophy is based on leaders constantly pushing their employees to work out of their comfort zone. This is a highly encouraged form of leadership amongst growth-minded companies because it motivates employees to see what they are capable of doing. This philosophy is always transforming and improving upon the company’s conventions.

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6. Transactional leadership philosophy

A transactional leadership philosophy is fairly common today. In this arrangement, leaders reward their employees for precisely the work done by them. When working under such a philosophy, incentives are provided to encourage people to quickly master the job. Transactional philosophy helps in establishing roles and responsibilities for each employee.

It’s a good idea to choose meaningful commemorative gifts for your employees. On gs-jj.com, There are all kinds of customized gifts about the company, such as challenge coins, medals, enamel pins, cufflinks, and more. The company’s brand name and logo pattern can be customized on the product as a recognition gift or even a keepsake to boost their confidence and foster their motivation.

7. Solution-based leadership

Solution-based leadership philosophy is about collectively focusing on the positive vision of the future. This happens when both leaders and followers collectively dedicate their time and attention towards identifying and implementing solutions. In such leadership, leaders are focused on the problems and bringing attention towards the right solutions.

8. Learning leadership

Learning leadership philosophy is a leadership philosophy where leaders put learning and teaching at the top of their priority. They promote the culture of continuous learning, use data and evidence to make decisions and set priorities. Learning leadership creates a learner-centered environment in an organization to encourage continuous improvement.

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How to describe your leadership style? 

To describe your leadership style, you must know the answer to two simple questions. The first question is to understand what type of leader you are. And, the second part is whether you have the ability to communicate that leadership style. Dig further and find out why that particular leadership style works for you or holds value to you.

Based on your prior work experience, finding your leadership style will not be difficult. There are a lot of leadership styles discussed above, you can either be one of them, a combination of them, or determine a completely new one.

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How to define personal leadership philosophies? 

To define our personal leadership philosophies, we must first think of how we are planning to transform the current organizational culture. It could be in the form of new policies, new ideas, new thought processes, thinking differently, new models, etc. The leader must think of the next step for the company and how to bring that into reality.

Defining personal leadership philosophy is critical as it helps in giving you consistency and connects with your work. It also gives direction to people working under your leadership. It becomes your true north and keeps you from losing direction.

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Important values of a leader

If you’re an aspiring leader who is intent on transforming and improving organizational culture, finding the right values for yourself might seem a little daunting. Here are top 10 leadership values that you must foster in order to become a leader that brings positive change and inspires people around them:

• Communication as a driving value
• Positive reinforcement and influence
• Empathy to build and sustain relationships
• Humility to become a better leader
• Demonstrate respect
• Patience for those with long-term goals
• Resilience has tangible positive outcomes
• Honesty and transparency at the center
• Accountability or taking responsibility
• Integrity

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Leadership philosophy examples

Leadership philosophy can vary from one leader to the other. One must take time to understand which kind of leadership style suits them the best based on their needs and personality. Let us look at the examples of different leadership philosophies to understand the differences better.

1. Transformational leadership by example

Example of transformational leadership philosophy:

I believe in constant change to move forward. I will improve the performance of my team by providing guidance and inspiration. I intend to bring the best out of my team by setting achievable goals and helping them overcome challenges.

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2. Transactional philosophy of leadership examples

Transactional philosophy is an incentive based philosophy. Let us look at an example:

I intend to motivate my team by giving them incentives for the work done by them. I believe in motivating my team with rewards and then letting them work on their own.

3. Strategic leadership philosophy statement

Here is an example of strategic leadership philosophy:

I believe that everyone who is part of my duty has a specific duty to perform. I intend to maximise the productivity of each individual by setting goals and deadlines in advance. I will keep my focus on high-level company needs.

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4. Leadership personal statement examples

Here is a leadership personal statement example:

I firmly believe that communication is one of the key factors in effective leadership, which is why I will focus on listening to honest feedback and encourage team members to communicate with honesty. I will lead with integrity and support my staff wholeheartedly.

5. Real life example of leadership

A good real life example is when Steve Jobs invented the iPods and iPhones. It is a testament to the brilliance of Steve Jobs and Apple. This example talks about leadership being ahead of the curve and the forward thinking nature of leaders to contribute to success.

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6. Leadership vision examples

Let us look at an example of leadership vision statement:

I want to help my organization grow and achieve its goals. I wish to develop a good relationship with my team members and motivate them to achieve their full potential. I will put efforts to bring solutions to problems.

7. Personal leadership philosophy sample

An example of personal leadership philosophy by a CEO:

I set achievable and measurable goals for my team members. I find ways to improve office culture and create a positive working environment. I applaud communication, trust, and integrity under my leadership. I disapprove of negligence of work and duties.

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8. Examples of leadership philosophy statements

Example depicting personal leadership philosophy:

To me leadership means loyalty, courage, and respect for all human beings. As a leader I should be loyal to my team and my organization as well. I should lead by example, communicate clearly, and exhibit a strong work ethic.

9. Democratic leading examples

Example of Democratic leadership philosophy:

I intend to take opinions from all my team members and share responsibility. I respect my team, will listen to their ideas and take them into consideration while bringing new policies in the system. I will behave with empathy, kindness, and thoughtfulness.

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10. Educational leadership philosophy examples

Example of Educational leadership philosophy:

I have dedicated myself to improve the educational experiences of people under my leadership. I believe constantly learning is the only way of moving ahead and improving team productivity. I will strive to create an education-based environment for continuous improvement.

11. Autocratic leadership practices examples

The example of autocratic leadership philosophy:

I believe I am best suited to take decisions for my entire team. I am capable of inspiring the team and leading them through actions. I will guide my team by giving them instructions and action to meet the company goals and objectives.

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Popular beliefs about leadership

Popular beliefs about leadership that great leaders must adhere to:

• Vision – A leader must provide a purpose to his/her people to let them know why their efforts matter.
• Trust – Leaders must be fair and consistent as people should be able to trust their leaders.
• Integrity – A leader must be accountable for his/her actions and shouldn’t shy away from taking responsibility.
• Communication – Under a good leadership, people must be encouraged to put forth their ideas and opinions. They should be given equal opportunity to communicate.
• Responsibility – Leaders must know how to keep commitments in order to have dedicated employees.

Writing a letter with the title To Whom It May Concern? Here is everything you must know before drafting one. Read on!

To whom it may concern

To Whom It May Concern is a letter salutation that is used in business correspondence when you don’t have a specific person to whom you are addressing, or when you don’t know the name of the person to whom you are writing the letter. 

Purpose of To whom it may concern letter

To Whom It May Concern is a letter greeting used when you are unsure about the person’s name whom you are addressing in the letter. It is useful to write letters when you don’t have time or couldn’t find the name of the person.

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10 tips to note while using To whom it may concern

The letter greeting To Whom It May Concern should ideally be avoided as it has become obsolete and considered stuffy. Here are the top 10 tips you must keep in mind while using it in your letter,

1. To Whom It May Concern Capitalized

While using the letter salutation, remember to make the first letter of each word in capital. Anything else might create a negative impression on the reader. This is the first and foremost rule while using To Whom It May Concern.

2. To Whom It May Concern cover letter is considered lazy

In today’s world, finding a name on the Internet has become very easy. Try to use the exact name of the person if possible. Using To Whom It May Concern might portray you as a lazy person in front of the recipient.

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3. Never use To Whomever It May Concern

Do not use To Whomever It May Concern instead of To Whom It May Concern as it is grammatically incorrect. You do not want to use the wrong greeting while sending an official letter. Ensure that the salutation you use is grammatically correct.

4. Use To Whom This May Concern only when recipient is unclear

Use it to address someone only if the recipient’s name is unclear. Try to avoid using this salutation as it seems to be old and stuffy. It can also be used while lodging a customer service complaint. 

5. Try to avoid To Whom This May Concern letters

Do everything you can to find out the recipient’s name and address before deciding to use it in your letter. It is an outdated greeting and there are many other alternatives for starting a letter.

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6. Also be written as To Whom This May Concern

It might also be written as To Whom This May Concern. Both these versions are correct and can be used interchangeably. The only thing to remember is to capitalize the first letter of each word without fail.

7. Double-space after To Whom This May Concern

There are few rules which are mandatory while using it salutation in your official letter. Give double space after writing To Whom It May Concern and before beginning the rest of your letter.  

8. When is To Whom This May Concern rude?

It’s not considered rude to use it in your cover letters, proposal letters, and other correspondence. This salutation works well when you don’t know the recipient’s name and want to come across as polite and respectful.

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9. Prefer Hello to To Whom This May Concern

Hello is a casual salutation that is useful when using informal correspondence such as emails, memos, or direct messages on social media. In such cases, you can entirely skip using it in your letter and start with Hello.

10. To Whomsoever Concerned is obsolete

To Whomsoever Considered is considered archaic and unnecessary in recent times. We live in an age of information and finding the name is not that difficult making generic greetings obsolete. To Whom It May Concern works well if you are sending copies to multiple people.

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To whom it may concern alternative words to use

It is possible that you have made every effort to find the name of the person you wish to address but have had no luck. You can still avoid using it and instead use these alternative greetings,

1. Use Dear Sir or Madam vs To Whom It May Concern

Dear is a classic salutation that is much more common in modern letter-writing due to its simplicity and versatility. To punctuate this greeting properly, Use a comma after Dear Sir/ Dear Madam.

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2. To Whom It May Concern alternatives such as Dear [Department]

While writing professional letters or corresponding with business heads, it is acceptable to address the letter to the Department. For example, Dear Hiring Department This can be used when the name of the person cannot be found.

3. Alternative of To Whom It May Concern such as Dear [Role]

If you are writing an official letter or corresponding with companies, it is advisable to address the letter to the representative of a position in case the exact name is not known. For example, Dear regional Apparel Buyer.

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4. Other ways to say To Whom It May Concern such as Hello

Another alternative is the casual and more popular salutation Hello. This can be used along with a name, job title, or department. For example, Hello John (name), Hello Customer Care Team (role). 

5. To Whom It May Concern synonyms

If you wish to avoid using it at all costs, there are several other salutations to consider. For example: Dear [Recipient’s name], Dear [job title] or [department], Greetings, Good Afternoon, Hello, Hello All, Dear [Department] team, Dear Sir/Madam, etc.

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To whom it may concern email formatting tips

To Whom It May Concern might be obsolete in today’s time but you should know how to use it properly. While writing the email, there are a few formatting tips that one should keep in mind,

1. To Whom It May Concern letter format

While using it in a letter, capitalize the first letter of each word. Use a colon after To Whom It May Concern instead of a comma and finally add a double space or space before beginning the letter.

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2. Business letter format To Whom It May Concern

It is a very formal salutation that is used while writing business letters when the name of the recipient is not known. Capitalize the first letter of all five words, put a colon after the greeting, and lastly add a space.

3. How do you write To Whom It May Concern

Always ensure that the first letter of all the words is capitalized while writing To Whom It May Concern. The salutation is considered stuffy, lazy, and outdated but if you still have to use it make sure that you are using it in the right manner.

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4. How to start a letter To Whom It May Concern

Start a letter by writing To Whom It May Concern when you are unaware of the name of the recipient. Add a space or a double space between the greeting and the body of the letter.

5. To Whom It May Concern punctuation

Always follow To Whom It May Concern with a colon. Do not use a comma after using the letter salutation as it is grammatically incorrect. It is a business formal salutation so you should focus on the right formatting.

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Frequently used To Whom It May Concern letter sample

It must be avoided at all costs as it is considered overly formal. The phrase can be used in a few situations such as Cover letter, Client introduction, Referral Letter, Recommendation Letter, Company suggestions or Feedback, Prospecting message, etc.

1. To Whom It May Concern a letter of recommendation

If you are providing a recommendation for a former colleague, the request might come through an automated channel and you wouldn’t have any information regarding the hiring manager. In such cases, you can use the salutation.

To Whom It May Concern

John was an excellent employee during his seven years at ABC company.

He took his work very seriously, volunteered for projects outside his regular duties (i.e., volunteer community service and event organizer), and was our top-performing developer for three consecutive years. I would highly recommend him for this position.

Regards,

Michael Cooper

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2. Business letter To Whom It May Concern

Write Grievance letters to businesses by using the salutation if you’re unclear about the recipient name,

To Whom It May Concern

I have been a devoted customer of your company for the past 7 years. I am writing to complain about the unsatisfactory service that I received recently.

I ordered a (product) from ( store) on (date). The product delivered to me is not working properly. Despite being brand new, it has (mention the problem).

I am very disappointed. I expect that this is dealt with as early as possible.

Sincerely,

(Signature and name)

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3. Cover letters To Whom It May Concern

Use this general salutation when you are not sure about the name of the hiring manager and still want to send your cover letter across,

To Whom It May Concern

I was excited to see your ad for the assistant position in your ABC offices. I have five years of experience as an assistant/associate. In my most recent role at XYZ Corp., I fulfilled orders, resolved customer issues, ordered supplies, and prepared reports. My other skills include

• Skill #1
• Skill #2
• Skill #3
• Skill #4
• Skill #5

I’ve included my resume for your review. Thank you for your consideration.

Sincerely,

Signature (hard copy letter)

Jane Doe

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4. To Whom It May Concern letter of support

While writing a letter of support for someone and you aren’t aware of whom to address,

To Whom It May Concern

I have known Jane Doe for 4 years and have had the opportunity to be her Maths Teacher. Her diligence and willingness to follow instructions have made her a joy to teach.

I am happy to provide this letter for reference to the XYZ Foundation Scholarship Committee on behalf of Jane Doe. If you require further information, please do not hesitate to contact me at XYZ School.

Respectfully,

Jane Jackson, HS Teacher

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5. To Whom It May Concern reference letter

Writing a reference letter for a colleague or team member without knowing the hiring manager.

To Whom It May Concern

John Cooper has worked with me at XYZ Company for five years and has continually impressed me with his professionalism. During his time at this company, he has played a tremendous role in the success of our marketing department.

I would highly recommend Jonathan for the position of Director of Marketing at your company. If you have any questions regarding Jonathan’s abilities, please do not hesitate to contact me.

Sincerely,

Jane Doe