Writing a letter with the title To Whom It May Concern? Here is everything you must know before drafting one. Read on!
To whom it may concern
To Whom It May Concern is a letter salutation that is used in business correspondence when you don’t have a specific person to whom you are addressing, or when you don’t know the name of the person to whom you are writing the letter.
Purpose of To whom it may concern letter
To Whom It May Concern is a letter greeting used when you are unsure about the person’s name whom you are addressing in the letter. It is useful to write letters when you don’t have time or couldn’t find the name of the person.
10 tips to note while using To whom it may concern
The letter greeting To Whom It May Concern should ideally be avoided as it has become obsolete and considered stuffy. Here are the top 10 tips you must keep in mind while using it in your letter,
1. To Whom It May Concern Capitalized
While using the letter salutation, remember to make the first letter of each word in capital. Anything else might create a negative impression on the reader. This is the first and foremost rule while using To Whom It May Concern.
2. To Whom It May Concern cover letter is considered lazy
In today’s world, finding a name on the Internet has become very easy. Try to use the exact name of the person if possible. Using To Whom It May Concern might portray you as a lazy person in front of the recipient.
3. Never use To Whomever It May Concern
Do not use To Whomever It May Concern instead of To Whom It May Concern as it is grammatically incorrect. You do not want to use the wrong greeting while sending an official letter. Ensure that the salutation you use is grammatically correct.
4. Use To Whom This May Concern only when recipient is unclear
Use it to address someone only if the recipient’s name is unclear. Try to avoid using this salutation as it seems to be old and stuffy. It can also be used while lodging a customer service complaint.
5. Try to avoid To Whom This May Concern letters
Do everything you can to find out the recipient’s name and address before deciding to use it in your letter. It is an outdated greeting and there are many other alternatives for starting a letter.
6. Also be written as To Whom This May Concern
It might also be written as To Whom This May Concern. Both these versions are correct and can be used interchangeably. The only thing to remember is to capitalize the first letter of each word without fail.
7. Double-space after To Whom This May Concern
There are few rules which are mandatory while using it salutation in your official letter. Give double space after writing To Whom It May Concern and before beginning the rest of your letter.
8. When is To Whom This May Concern rude?
It’s not considered rude to use it in your cover letters, proposal letters, and other correspondence. This salutation works well when you don’t know the recipient’s name and want to come across as polite and respectful.
9. Prefer Hello to To Whom This May Concern
Hello is a casual salutation that is useful when using informal correspondence such as emails, memos, or direct messages on social media. In such cases, you can entirely skip using it in your letter and start with Hello.
10. To Whomsoever Concerned is obsolete
To Whomsoever Considered is considered archaic and unnecessary in recent times. We live in an age of information and finding the name is not that difficult making generic greetings obsolete. To Whom It May Concern works well if you are sending copies to multiple people.
To whom it may concern alternative words to use
It is possible that you have made every effort to find the name of the person you wish to address but have had no luck. You can still avoid using it and instead use these alternative greetings,
1. Use Dear Sir or Madam vs To Whom It May Concern
Dear is a classic salutation that is much more common in modern letter-writing due to its simplicity and versatility. To punctuate this greeting properly, Use a comma after Dear Sir/ Dear Madam.
2. To Whom It May Concern alternatives such as Dear [Department]
While writing professional letters or corresponding with business heads, it is acceptable to address the letter to the Department. For example, Dear Hiring Department This can be used when the name of the person cannot be found.
3. Alternative of To Whom It May Concern such as Dear [Role]
If you are writing an official letter or corresponding with companies, it is advisable to address the letter to the representative of a position in case the exact name is not known. For example, Dear regional Apparel Buyer.
4. Other ways to say To Whom It May Concern such as Hello
Another alternative is the casual and more popular salutation Hello. This can be used along with a name, job title, or department. For example, Hello John (name), Hello Customer Care Team (role).
5. To Whom It May Concern synonyms
If you wish to avoid using it at all costs, there are several other salutations to consider. For example: Dear [Recipient’s name], Dear [job title] or [department], Greetings, Good Afternoon, Hello, Hello All, Dear [Department] team, Dear Sir/Madam, etc.
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To whom it may concern email formatting tips
To Whom It May Concern might be obsolete in today’s time but you should know how to use it properly. While writing the email, there are a few formatting tips that one should keep in mind,
1. To Whom It May Concern letter format
While using it in a letter, capitalize the first letter of each word. Use a colon after To Whom It May Concern instead of a comma and finally add a double space or space before beginning the letter.
2. Business letter format To Whom It May Concern
It is a very formal salutation that is used while writing business letters when the name of the recipient is not known. Capitalize the first letter of all five words, put a colon after the greeting, and lastly add a space.
3. How do you write To Whom It May Concern
Always ensure that the first letter of all the words is capitalized while writing To Whom It May Concern. The salutation is considered stuffy, lazy, and outdated but if you still have to use it make sure that you are using it in the right manner.
4. How to start a letter To Whom It May Concern
Start a letter by writing To Whom It May Concern when you are unaware of the name of the recipient. Add a space or a double space between the greeting and the body of the letter.
5. To Whom It May Concern punctuation
Always follow To Whom It May Concern with a colon. Do not use a comma after using the letter salutation as it is grammatically incorrect. It is a business formal salutation so you should focus on the right formatting.
Frequently used To Whom It May Concern letter sample
It must be avoided at all costs as it is considered overly formal. The phrase can be used in a few situations such as Cover letter, Client introduction, Referral Letter, Recommendation Letter, Company suggestions or Feedback, Prospecting message, etc.
1. To Whom It May Concern a letter of recommendation
If you are providing a recommendation for a former colleague, the request might come through an automated channel and you wouldn’t have any information regarding the hiring manager. In such cases, you can use the salutation.
To Whom It May Concern
John was an excellent employee during his seven years at ABC company.
He took his work very seriously, volunteered for projects outside his regular duties (i.e., volunteer community service and event organizer), and was our top-performing developer for three consecutive years. I would highly recommend him for this position.
2. Business letter To Whom It May Concern
Write Grievance letters to businesses by using the salutation if you’re unclear about the recipient name,
To Whom It May Concern
I have been a devoted customer of your company for the past 7 years. I am writing to complain about the unsatisfactory service that I received recently.
I ordered a (product) from ( store) on (date). The product delivered to me is not working properly. Despite being brand new, it has (mention the problem).
I am very disappointed. I expect that this is dealt with as early as possible.
(Signature and name)
3. Cover letters To Whom It May Concern
Use this general salutation when you are not sure about the name of the hiring manager and still want to send your cover letter across,
To Whom It May Concern
I was excited to see your ad for the assistant position in your ABC offices. I have five years of experience as an assistant/associate. In my most recent role at XYZ Corp., I fulfilled orders, resolved customer issues, ordered supplies, and prepared reports. My other skills include
- Skill #1
- Skill #2
- Skill #3
- Skill #4
- Skill #5
I’ve included my resume for your review. Thank you for your consideration.
Signature (hard copy letter)
4. To Whom It May Concern letter of support
While writing a letter of support for someone and you aren’t aware of whom to address,
To Whom It May Concern
I have known Jane Doe for 4 years and have had the opportunity to be her Maths Teacher. Her diligence and willingness to follow instructions have made her a joy to teach.
I am happy to provide this letter for reference to the XYZ Foundation Scholarship Committee on behalf of Jane Doe. If you require further information, please do not hesitate to contact me at XYZ School.
Jane Jackson, HS Teacher
5. To Whom It May Concern reference letter
Writing a reference letter for a colleague or team member without knowing the hiring manager.
To Whom It May Concern
John Cooper has worked with me at XYZ Company for five years and has continually impressed me with his professionalism. During his time at this company, he has played a tremendous role in the success of our marketing department.
I would highly recommend Jonathan for the position of Director of Marketing at your company. If you have any questions regarding Jonathan’s abilities, please do not hesitate to contact me.