Hiring a data entry specialist? Need to know how and where to find the best candidates? Here is a comprehensive guide to finding the best data entry specialists. Read on!
How to hire a data entry specialist?
What is a data entry specialist? A data entry specialist is responsible to collect the details from the different sources. Then, the data operator has to enter the information in the software from the analysis purpose of the company.
To become a data entry specialist there is no formal education qualification is required. A person with computer knowledge is suitable to become a data entry professional. He or she can do their work of collecting the data and data entries correctly on the computer.
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Hiring market for data entry specialists
Companies in India and in abroad are looking to hire data entry specialists. The fresher data entry person charges around $10-$12 per hour fee. After getting experience working as a data entry operator, the company pays them around $20-$30 for freelance data entry work.
It is a good career option for those who have great typing skills. Then, you can make good out of the data entry work. Hiring data entry staff depends on the requirements of the company. Many organizations hire people to work from home and office roles.
For the office job of data entry in the USA, a fresher candidate gets 20K-$25K average income. He or she gets experience data entry then the salary scale goes around $40K-$45K. Salary hike depends on the skill and ability of a person working in the organization. Now, people started working as freelancers and doing data entry.
The data entry specialists work in large medical facilities, insurance companies, and educational institutions. In medical facilities, they have to prepare the patient records so that the doctor can refer them and then start the treatment. Normally, the data entry professionals work in normal business hours. Data-entry job is a popular and entry-level position in a company to get a job.
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Top 15 job titles that companies are hiring for data entry specialists
Data entry is an entry-level job in any company. The people hired for this job appointed at different data entry titles. List of 15 job titles that organizations hire for data entry experts,
1. Data Entry Assistant
The data entry assistant maintains the databases and updates the new information. Furthermore, the salary of a data entry assistant is 20K-30K. The person handling the job role should have typing skills and accuracy in entering the company’s software. There is no such experience required for a data entry assistant job. A fresher candidate can start his or her career with his job.
2. Data Coordinator
The data coordinators in a company are the data management experts. They organize the data and analysis purposes. The Data Coordinator’s salary is $27-$35K annually. Many companies prefer 1-2 years of work experience for data coordinator posts.
3. Data Operations Specialist
The duties of the data operations specialist include the research work, storage, and maintenance of data in the computer system. A data operations specialist with 2-3 years of experience gets $35K-$37K salary.
4. Bilingual Data Entry Steward
In any organization, the role of a bilingual data entry steward is to maintain the information in the online portals of the company. As per the recent reports, the bilingual data entry steward’s annual salary is $28K-$32K.
5. Data Entry Clerk
The other name of a data entry clerk is an information clerk. Additionally, the data entry clerk must store the information online. On average, the clerk’s salary is $22K-$30K. A clerk who can manage the company’s data is required in every sector. Therefore, an inexperienced or experienced person with proper computer knowledge is preferred for the job of data entry clerk.
6. Data Specialist
Transfer the paper information in the computer software is the work of a data specialist.
7. Data Entry Operator
Usually, a data entry operator is responsible to do the data entry work in different computer systems and manage it. For this job, a person is paid $27K-$30K. For a company, a data entry operator processes huge amounts of data in the computer. He or she needs to perform their job efficiently.
8. Senior Data Entry Specialist
The senior data entry specialist performs the job of searching the reliable information from the databases available online. It is a senior level post of a data entry specialist and the salary paid to the person on this post is $35K-$40K.
9. Data Entry Clerk III
Data Entry Clerk III working for a company manages the data in the computer system. On the entry-level, the annual salary of a data entry clerk III is $30K-$35K. It is a clerical kind of job and a person with little or no experience can begin his job in the data entry clerk position.
10. Data Records Assistant
The role of a data records assistant is to assist the company in record management. Maintaining company records is an important duty. Therefore, the requirement is of an experienced person for this job role. The remuneration of a data records assistant is $30K-$35K.
11. Enrollment Coordinator
An enrollment coordinator works in an educational institution. The person handles the details of candidates who applied for admission and qualified for the counseling process. A company pays around $35K to the enrollment coordinator.
12. Data Entry Representative
The primary role of a data entry representative is to enter the details from different sources in the computer system. According to a recent survey, a data entry representative gets a $25K-$30K annual salary. Inexperienced person with computer knowledge and good typing speed can start his or her job as a data entry representative.
13. Data Entry Analyst
A data entry analyst does the research work and collects the details from a reliable source. On average, a company pays $20K-$22K to a data entry analyst. An analyst cum data entry clerk manages the research job and processes the large amount of data collected after the research work. A fresher with the required typing skills and accuracy can start working as a data entry analyst for a company.
14. Accounting Clerk
An accounting clerk working for a company processes accounting-related information in computer software. The person working in the accounting department as a clerk paid around $30K. In this job role, the clerk has to handle the accounting transactions of the company. Many organizations prefer to hire a person with an accounting degree.
15. Data Entry Specialist
In a company, the data entry specialist collects the information from different sources and processes them. Their average annual salary is $25K-$35K. The people on the data entry specialist post handle different kinds of data and perform the research work too for their organization.
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Qualifications to look for in data entry specialists
The people who are interested to become data entry specialists should know that qualifications needed. In addition to this, the organizations look for the data entry staff can go through the professional qualification requirements for this job role.
According to the statistical records, around 31.6% of data entry experts hold bachelor’s degrees in Science, Arts, or Commerce field. 5.1% of people working as data entry operators hold a master’s degree in any field.
To become a data entry representative, there is no requirement for any educational qualification. The candidate applying for a data entry clerk job role should have computer knowledge and typing speed.
It is possible to become a data entry operator after completing high school. We have researched and found that people commonly have bachelor’s degrees, master’s degrees, high school, diploma, and associate degrees.
You can find that experience in other jobs is helpful for you to become an accounting clerk. Many data entry operators have prior experience of working as administrative assistants and customer service representatives.
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Skill to look for in data entry specialists
There is constant growth in the data world. Therefore, the demands for data entry operators have increased within time. Organizations should give a data entry specialist description of their skills while hiring them for their company. The lists of skills required for a data entry assistant are,
- Typing Speed Fast: The data entry specialists need to process a large amount of data in the spreadsheets. Therefore, they have to type the information at a fast speed. The minimum typing speed for a data entry assistant should be 40-50 wpm.
- Proficiency in Computer Knowledge: The use of varieties of computer programs is a part of the data entry job. You need to know about MS Word and MS Excel to do your work efficiently. The ability to learn the latest programs is essential in growing in your career.
- Strong command of written and verbal communication skills: In your data entry job, you should take care of the grammar and spelling mistakes. You should have the ability to communicate with the team and clients regarding the work.
- Time Management Skills: Your boss expects to do a lot of data entry work regularly. Here the time management and organizational skills will help you to grow in your job within time. Make plans and meet the deadlines set by the organization.
- Able to do the basic research work: The data entry assistants have to do the basic research work from reliable sources. Therefore, you should have the basic understanding to gather the basic details as required.
- Accuracy in entering the database in computer software: The database entered in the computer software should be accurate. The mistakes are done in the work waste the time and annoy the clients too. However, it affects the image of the company. Try to do your work accurately.
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Certifications to look for in data entry specialists
A data coordinator needs a high school diploma. Many companies look for candidates for the data entry job have done certificate course from a recognized institution. This kind of certificate shows the capability of a person doing the job for a company. Here are a few certifications that an interviewer can look for,
- Management of Records and Database
- Specialist Certification in MS Word and MS Access
- General Office Procedure Work
- Computing Survey Certification
- Beginner and Intermediate Keyboarding
Online free data entry and typing courses are,
- LearnForGood: The typing courses provided online. In the course, there are five-text based lessons provided that are useful to improve typing.
- Peter’s Online Typing Course at Typing-Lessons: It is an online free course provided at typing-lessons.org. The course contains drills, lessons, and interactive to improve the typing skills of an individual.
- 15 Lessons of Touch Typing Study at TypingStudy: The individuals who want to increase their typing ability can do the certificate courses available at typingstudy.com. The preliminary material contains basic finger placements while typing and learning principles.
- Typing Courses and Lessons at Typing: You want to learn about touch-typing then typing.com is an online platform for it. The course provides exercises and keyboard typing tips.
- Get complete typing lessons at Typing Tutor Online: You aim to improve your existing typing skills then use typing tutor online portal. You have lessons available and exercises to test your typing skills.
- Data Entry Specialist Certificate Course at Dickinson State University: In this data entry course, the students learn about the important aspects and tools used in the data entry work. It is an online course by Dickinson State University.
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Rate per hour of data entry specialists
The data entry professional is responsible to add correct data entries to the computer system. This role is fit for those people who enjoy compiling the data and can do the research work efficiently.
Furthermore, the data specialist should be proficient in Microsoft Office. A data entry expert works for 40 hours a week and earns $10-$14 on an hourly basis. That means that the yearly income of a freelance data entry operator is $20K-$30K.
Data entry clerk can work from home and office. It depends on the company’s requirements. The demand for professional data entry staff increased in the USA and other parts of the world. Their payout depends on their work accuracy and typing speed.
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Top 10 job boards to find best data entry specialists
You can check out these top 10 job boards to find the data entry experts for your organization. These online job portals are the reputed ones.
- Upwork: Upwork is a reputed American freelancing platform started in the year 2015. Here the enterprises and individuals connect for the freelancing work.
- Fiverr: It is an Israeli freelancing online platform founded in 2010. The freelancers can maintain their accounts on Fiverr and reveal the details about their services.
- Toptal: Toptal is one of the largest remote organizations that started its work in 2010. It is an online place where data entry professionals, software engineers, and consultants can connect.
- Glassdoor: The current and former employees can review their companies at Glassdoor. It is a valuable tool to get the jobs and qualified people for the companies.
- unremot.com: At unremot, the people who are looking for jobs can upload their resume and share information about their skills.
- Linkedin: Linkedin is the largest online job board for employers and employees. Both of them can get the things of their requirement on this website.
- Indeed: In the year 2004, a worldwide-recognized employment website Indeed has started. The company looking for consultants and data entry assistants who can post their job requirements.
- ZipRecruiter: ZipRecruiter is a search engine. The best way to search for staff for your company is to post your company’s job requirements on this website.
- Flexjobs: The topmost job site to find the remote staff for your company. Flexjobs is active since 2007.
- Hired: Use Hired to make your job search easier online. Create your profile on this website and started checking out the job openings.
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Top 10 companies hiring data entry specialists and salaries offered
Data entry jobs are common and flexible jobs to start your career. The data entry professionals ensure to do the processing of large amounts of data accurately. The Bureau of Labor Statistics has classified data entry operators as information clerks.
In every sector, organizations are in need of data entry operators. Therefore, the top 10 companies for looking qualified people for data entry work are,
- 24 Seven: It helps reputed companies worldwide to hire data specialists. 24 Seven makes the proper use of the innovative approach combining the industry expertise, marketing, and global reach. Then, they look out for qualified people for their clients.
- Accounting Principals: Accounting Principals is a job placement agency that hires staff for the job roles of accounting clerk and data entry specialist.
- Ajilon: Ajilon hires the candidates for temporary and permanent job positions of data entry specialist. They have specialized in placing qualified people in the administration, management, and healthcare sectors.
- CSI Companies: In the USA, CSI companies are providing the top staffing services. They do the hiring for data entry specialists and data entry clerks.
- Hollister: A staffing company hires data record assistants in administrative, accounting, technology, and finance departments.
- Frontline Source Group: Across, the United States the Frontline Source Group did the best job in providing data entry professionals to several business houses.
- Kforce: Over the time of 45 years, Kforce is recruiting data entry operators for its clients.
- LaSalle Network: LaSalle is among the fastest-growing organizations that are hiring people for legal, manufacturing, and IT companies.
- Randstad: It is a global staffing and recruiting agency that specializes in finding the right candidates for the organizations.
- Solomon Page: Solomon Page regularly hires professional freelancers for their organization.
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Top 10 interview questions for data entry specialists
Companies that are looking to hire data entry professionals can go through these interview questions. These questions can help you to search for freelancers that are best for your organization. Here are the 10 interviews that should ask of the candidate for the data entry specialist job.
1. What is the job role of a data entry specialist?
A candidate coming for a data entry specialist interview should know about the job. The data entry operator’s job is to enter the information in the computer software. Furthermore, the details are not related to any particular sector. The data entry professional should make sure to post correct information.
2. Why do you want to become a data entry expert?
I want to become a data entry expert because my biggest asset is my computer knowledge and typing speed. Furthermore, I believe that these things are essential for me to start my career professional data entry operator in a company.
3. What is the meaning of WPM?
WPM means words per minute. Additionally, it is a standard parameter to check the quality of data entry specialists working in any organization. A person with good typing speed can do data entry tasks efficiently.
4. List of skills required for a data entry operator job.
There are some essential skills needed for a data specialist job includes typing skills, computer knowledge, language command, and the ability to writing comprehension work.
5. How do you ensure accuracy in your data enterer work?
Accuracy is the main thing for a data entry operator. Therefore, the information entered in the computer software should be accurate. To maintain the integrity of the details, the information collected must be from a reliable source.
6. List of office tools you are comfortable using in your job.
The data entry specialist should know the use of Microsoft Office tools in their job. These tools are necessary to manage the company’s data used for research and analysis purposes.
7. Tell us about the programming languages you know.
In internet browsing, the list of programming languages that a data entry professional should know includes HTML, Photoshop, and MS Office. The fundamental knowledge of PHP is important in the job.
8. What can you do to maintain accuracy in your data entry work?
The person employed, as a data entry specialist should accuracy on top priority. He or she should the details collected are from a reliable source. The person should put all the information in the computer software carefully and check it twice and thrice.
9. Tell about the strengths in you.
It is an important question that every interviewer in the interview to hire a data entry professional. For the job, the candidate should honestly answer the strengths in him or her.
10. What is a role of a data entry specialist in the company?
The responsibility of the freelance data entry operator is to do the following tasks,
- Carefully read the source documents bills and reports.
- Before entering the data compile, sort, and verify it.
- Check the data with the source documents before doing the final submission.
11. Are you aware of optical character recognition software?
You want to know from the candidate about the basic software used in the data entry work. Experience in proprietary software and optical character recognition provides candidates insight into the latest technology.
12. How do you deal with confidential information?
According to the business needs, a data entry specialist has to deal with sensitive business information. It is an industry where the data entry assistant staff needs to follow the privacy regulations.
13. What do you mean by Palm?
The basic method of data entry is Palm. There is a writing device stylus pointed on the items to enter in the computer system. The use of a stylus is to enter the alphanumeric words in the tablet.
14. How can you transfer the XML data in Tally and Guid?
It is a simple process to transfer the excel sheets data in Tally. Firstly, prepare all the data in MS Excel and then transfer it into the company’s Tally account. You need not learn about Java and XML.
15. What are the code rules for Deo?
The code rules for data entry state insert update and delete the data. It is possible to retrieve the data from the rational database.
16. State the difference between data warehousing and data mining.
Data warehousing means storing the data that has prepared for analytical purposes. On the other hand, data mining means searching of relationships and global patterns existing in large amounts of data.
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