Two weeks notice letter | How to write and 6 most powerful samples to choose from!

Going to write your two weeks notice letter? Here’s a complete guide with tips and templates to help you write a great letter.

Two weeks notice letter

A two weeks notice letter is an opportunity to leave your current job in a positive and professional manner. This letter is seen as formal resignation from your position. This article will explain the purpose behind two week’s notice, how and when you should write the letter.

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What is two weeks’ notice?

Two weeks’ notice is a formal way of informing your current employer that you would no longer be continuing in the current job position. Two weeks notice letter is commonly given in writing stating the date of your last day along with the resignation.

Purpose of a 2-week notice letter

The purpose of the 2-week notice letter is to submit your resignation and leave the job on good terms with the employer. It gives employers sufficient time to find your replacement and train someone for the role.

Serving a 2-week notice is a common courtesy and would also increase your chances of getting a favourable recommendation letter. Giving a two weeks notice letter helps in maintaining positive professional relationships.

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When is the right time to give a 2 weeks notice?

Every company has a different policy when it comes to resignation. Few companies would want their employees to leave immediately after receiving the resignation letter, however, some companies need time to find the replacement.

In such cases, it is a must to submit a two weeks notice letter and serve the 2 weeks notice period. Two weeks Notice period violation may lead to repercussions.

Must include items in a two weeks notice

Two weeks notice letter is an official way of informing your employer that you will be resigning from your current position. While drafting your two weeks notice, these are the points that you must consider including,

1. Include your name, date, address, designation, and subject line
2. State your resignation
3. Mention the date of your last day
4. Provide a brief reason for resignation (optional)
5. Statement of gratitude towards the company and the boss
6. Offer help or assistance to make the transition smooth
7. Assurance to complete pending projects as time allows
8. Close with your signature

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How to write a 2-week notice with tough management?

You must always bring the professional relationship to an end with the resignation letter, despite the circumstances. You can even choose to elaborate on this in your two weeks notice letter but make sure it doesn’t turn into a rant.

1. Date of writing a 2-week notice

How to write a 2-week notice with tough management? Start by adding the date of writing the two weeks notice letter and include your last working day as well. Your last day can be calculated based on 14 days from the day of submitting the notice.

2. Highlight your time with the company in the two weeks’ notice

While writing two weeks notice letter, create an overall positive line about your time in the company. State that the time spent has been satisfactory, and productive. Add if there are any other positive aspects that you witnessed during your tenure.

3. Putting in your two weeks with the reason for resignation

Next thing is to figure out how to write a 2-weeks notice including reasons for resignation. Write 1-2 lines stating what made you resign from your position and why have you decided to discontinue. Keep the reason short and straightforward.

4. Brief description of issues in the 2 weeks resignation letter

Provide a brief description of the issues you were having at the job and why you are not able to continue with the position further. Do not be too bitter in your two weeks notice letter and try to keep things to the point.

5. Provide written two weeks notice

If you do not wish to have a verbal confrontation with the manager, the best way is to send a written notice to the employer. Make sure to have all the must-include items in the two weeks notice letter and provide your last day of work.

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How to write a two-week notice with friendly management?

Writing a two week notice letter is a common courtesy before you leave your job. It gives employers time to find the replacement and avoid any disruptions in the work. Here is how to write a two-week notice with friendly management,

1. Have a conversation with your manager before giving a two-week notice

Leaving a job is always hard especially if you had the best management and colleagues. It is important to leave on a good note, which is why you should have a conversation with your manager before handing him your two weeks notice letter.

2. Give two weeks notice in person, if possible

After figuring out how to write a two-week notice, try to hand over your two week notice letter to the manager in person. Do not rely on mail services to do so. It would help create a positive impression on the manager.

3. The formal 2-week notice must include your last day

The most important thing to remember while figuring out how to write a two-week notice, to not forget to include your last day. The last day can be calculated 14 days from the day of submitting two weeks notice letter to the employer.

4. The best way to give 2 weeks notice is short and positive

How to write a two-week notice letter? Make it brief and full of positivity. Make sure to thank the company and the employer for their overall support during your time in the company.

5. Offer your help during two weeks notice

End your two-week notice letter, by offering assistance and help to make the transition as smooth as possible. You can also offer to train the replacement before leaving the job. Remember, last impressions matter as much as the first ones.

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Two weeks notice templates for references

If you have decided to leave your current job, it is customary to provide a two weeks notice letter to your employer. Make sure to keep the letter short and positive. Look at the different two weeks notice templates for your future reference.

1. Two-week notice template on email

Dear Sir/Madam

Please accept this letter as a two-week notice of my resignation from [company]. My last day will be ___________.

[Statement of gratitude]

If I can be of any help to smoothen the transition process in any way, please let me know.

Sincerely,

[Name]

[Designation]

2. Two weeks notice example formal letter

[Supervisor’s name]

[Comapny name]

[Comapny address]

Dear Sir/Madam

Please accept this letter as a two-week notice of my resignation from [company]. My last day will be ___________.

[Statement of gratitude]

I will be happy to facilitate the transition process.

Sincerely,

[Signature]

[Name]

[Designation]

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3. Two weeks notice letter example for part-time jobs

[Today’s date]

[Name of Recepient]

[Address of Recepient]

Dear ________

I am writing to formally inform you about my resignation from my position as a Part Time __________ at _________. My last day will be _________.

[Thanks & Gratitude note]

Sincerely,

[Signature]

[Name]

[Designation]

4. Two weeks notice example for friendly management

Dear __________

This letter is to sadly inform you about my upcoming resignation from my position as _________ at __________. My last day or work will be __________.

[Thanks & gratitude]

I would be happy to assist to ensure a smooth transition.

Sincerely,

[Signature]

[Name]

[Designation]

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5. Simple two-week notice letter as a text message

Dear _______

Regretfully, I am submitting my resignation from the post of _______ at _______. My last working day would be _________.

[Thanks & Gratitude note]

Please reach out to me for any further assistance to make the transition easier.

Sincerely

[Name]

[Designation]

6. Resignation letter samples 2 weeks notice

[Today’s date]

[Name of Recepient]

[Address of Recepient]

Dear ________

I am writing to notify you of my resignation from my position as a __________ at _________. My last day will be__________.

[Thanks & Gratitude note]

I wish you & company all the best.

Sincerely,

[Signature]

[Name]

[Designation]

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Likely after-effects of giving two weeks notice

There are several different repercussions of submitting two weeks notice letter. Few companies might ask their employees to leave immediately while some might request more time to help with the transition process. You have to be prepared for all kinds of situations.

1. Accept two weeks notice resignation letter

After giving two weeks’ notice, the best possible scenario is that your two weeks notice letter is accepted positively. You are asked to close your pending projects and work items in the next 14 days and leave the organization without any complicated legal issues.

2. Receive counter offer after giving 2-week resignation letter

Once you have given your two weeks notice letter, your employer may present a counteroffer to keep you in the company. It might be in the form of increased compensation, better benefits, higher positions, more vacation time, etc.

3. Asked to leave immediately post 2-week notice email

Another scenario that may arise after giving two weeks’ notice is your employer asking you to leave immediately. In such cases, you might become eligible for unemployment insurance. Few industries want their employees to leave immediately after giving two weeks notice letter.

4. Asked to serve only one-week notice

Giving two weeks’ notice is considered a common courtesy but sometimes the employer may ask you to leave early and serve only one week’s notice. Such types of cases arise when the work transition is completed early after giving two weeks notice letter.

5. After giving a letter of two weeks notice, transition help

After giving two weeks’ notice, you will be expected to help your employer during the transition phase. It might include training the replacement, closing pending projects, handing out important documents, etc after giving two weeks notice letter to the employer.

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Things to avoid while giving 2 weeks notice

It is important to leave your job gracefully. Words can spread quickly if you decide to leave a workplace on bad terms. Make a good last impression while writing two weeks notice letter. Few things you must avoid while giving 2 weeks notice,

1. Don’t be negative in your two-week notice email

Avoid any kind of negativity while giving 2 weeks’ notice. Your time at the company might not be pleasant but ending with grudges is not advisable. Thank everyone for the opportunity and offer your help while writing the two weeks notice letter.

2. Don’t forget to express gratitude while writing two weeks notice

Express your gratitude towards the company and the supervisors while giving 2 weeks’ notice for providing you with the opportunity and supporting you during your work tenure. Avoid any negative comments about colleagues or supervisors in the two weeks notice letter.

3. Don’t fail to make two weeks notice letter short and sweet

Nobody wants to read a bulky email with lots of information. Avoid writing a long email and rather keep things to the point. Ensure that the two weeks notice letter comes off as positive and avoid any hard feelings.

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4. Don’t forget to offer help during the professional 2-week notice

While giving your two weeks notice letter to the management, it is always professional to offer help for a smooth transition of your role to another person. Offer assistance while giving 2 weeks’ notice in the form of training, etc.

5. Don’t list resignation reasons in your two weeks notice paper

There is no necessity to list out the reasons for your resignation while giving 2 weeks notice letter. If you are on good terms with the manager, inform them separately about your decision and why you have decided to leave.

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What to do if you give two weeks’ notice and they ask you to leave immediately?

Many employers might ask you to leave immediately after you have handed out your two weeks notice letter. This is perfectly legal and is more common in the industries where companies are worried about their competitors.

Do you have to give two weeks’ notice legally?

There are no federal or state laws that require you to give two weeks notice letter to your employer before leaving. However, it is considered as a common courtesy and an act of goodwill to give them enough time to find a replacement.

Is giving two weeks’ notice on a Monday a good idea?

The best time to hand over the two weeks notice letter is at the end of the day, and on a Monday or Tuesday. Resigning on Monday or Tuesday helps employers as they will be in a better business frame of mind.

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Do I have to give 2 weeks’ notice for a part-time job?

It is not legally required to give 2 weeks’ notice while leaving a part-time job but sending a two weeks notice letter is a more professional thing to do. It avoids burning any bridges and leaves the job gracefully.

Are two weeks’ notice 10 or 14 days as per the law?

There are no laws requiring employees to give two weeks’ notice, however, a two weeks’ notice usually means 10 business days. But in the end, it depends on your employers how they want to handle the resignation letter.

Should I give 2 or 4 weeks’ notice as per the law?

There is no law stating that an employee should provide notice before leaving. But you should give at least 2 week’s notice to your employer as a common courtesy. Giving two weeks notice letter helps them find a replacement.

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What to say in a two-week notice?

A two weeks notice letter should include that you are resigning from the job along with the last working day. Mention your gratitude towards the company and the employer and offer help to make things easier for them while they go through the transition.

How to word a two-week notice?

A two-week notice letter can either be sent by email, or in a letter format. Here are few things that you must consider mentioning,

1. State your resignation
2. Include your last working date
3. Add a statement of gratitude
4. Offer help/assistance
5. Close with your signature

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What are the key stipulations of labor law’s two-week notice?

There is no labor law requiring employees to give a two-week notice. The notice period should be mentioned in your work contract and it varies from company to company. Submit your two weeks notice letter based on your contract.

How to give 2 weeks’ notice verbally?

Read your work contract to see if your employer expects you to give your notice verbally or in writing. A breach of contract may lead to legal actions against you. If it is acceptable, schedule a meeting with your boss and state your resignation.

How to calculate 2 weeks’ notice?

Two weeks is 14 days from the day of submitting your two weeks notice letter to the employer. These are not business days but regular days. For e.g, If you hand over your notice letter on 1st April, the end date would be April 15th.

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How to give two weeks’ notice in person?

The best way to give a resignation professionally is to inform your boss first. He shouldn’t hear it from other employees. After citing your reasons, you can drop a formal two weeks notice letter along with the last working day.